The Governing Body is seeking to appoint a HR and Office Administration Assistant with specific responsibilities in supporting the HR work of the academy and Trust and supporting with general office admin and reception duties.

The successful candidate must be able to function well as part of a team and to work under their own initiative, have excellent written and communication skills, interpersonal and IT skills along with a ‘can-do’ attitude.  You will need to be highly organised and have the ability to work under pressure and to deadlines, showing initiative and acting proactively when required. 

The Governing Body is committed to the safeguarding of children and young people, so all staff appointments are subject to employment checks and a satisfactory enhanced DBS check. 

Candidates should indicate an acceptance of, and a commitment to, the Academy’s policies in relation to equality and safeguarding and promoting the welfare of children. 

It is an offence to apply for this role if an applicant is barred from engaging in regulated activity relevant to children. 

Please follow the below link to view the David Nieper Education Trust Safeguarding/Child Protection Policy  https://davidnieper.academy/about-us/academy-policies/

Main Duties and Responsibilities 

Undertaking administrative duties within the Administration Team of the academy, working as part of the HR and admin team.  To include:

·          The administration of HR paperwork, routines and recruitment working with the HR Manager

·          To support staff with general HR queries

·          To support the HR Manager

·          General office admin in this busy academy office

·          Supporting parents, visitors, and staff

·          Reception duties

Duties and Responsibilities – working with the HR Manager

Be the first point of contact for staff on general HR matters, providing advice and guidance as appropriate

·        To process HR admin including requests for staff absence liaising with the relevant staff

·        Process transactional HR correspondence e.g. new starters, variations and leavers

·        Payroll administration and data entry

·        Undertake the admin as part of the recruitment and interview processes

·        Undertake the admin and meet all statutory obligations in the recruitment and appointment processes; including meeting all “Single Central Record” and safeguarding requirements— e.g. DBS and disqualification checks, employment references etc.

·        Maintain HR and personnel records, ensuring confidentiality at all times

·        Provide administration support

·        Produce letters, reports and collate information

Undertaking administration tasks:

General administration work in a busy school office including reception cover

·        To operate office equipment eg. computers, photocopiers

·        Contribute to the team working of the office by supporting colleagues across the academy

·        Contribute to the overall ethos/work/aims of the academy

·        Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and GDPR, reporting all concerns to an appropriate person

Other duties following agreement with the Headteacher:

·        Other duties as may be reasonably required in agreement with the Headteacher and Head of Finance & Operations

The post holder must:

·        Maintain confidentiality and observe data protection and associated guidelines where appropriate;

·        To maintain an awareness of Safeguarding Children initiatives;

·        Understand and comply with all other relevant academy policies;

·        Take an active part in appraising their own work against agreed priorities and targets in accordance with the academy’s professional development and supervision arrangements;

·        Undertake any necessary training associated with the duties of the post;

All duties and responsibilities must be carried out with due regard to David Nieper Academy’s Health and Safety Policy.

Post holders will be accountable for carrying out all duties and responsibilities with due regard to David Nieper Academy’s Equal Opportunities Policy.

Duties which include processing of any personal data must be undertaken within the General Data Protection Regulations (GDPR) Guidelines (Data Protection Act 2018)

Benefits

·         Ongoing training, support and mentoring will be provided

·         Free access to Health Assured Employee Assistance Programme

·         Free onsite Parking

·         Generous discount at the David Nieper Ltd factory shop