Job Description

The Trust Site Manager requires attention to detail to ensure that all aspects of building and site management and related health & safety are addressed whist providing a customer focused service role to provide timely support to staff, pupils and building users. The role involves developing a positive working relationship with the Site team, cleaners, SLT, School Business Managers and School Headteachers across the Trust.  

There is also a responsibility to lead and manage the facilities services ensuring compliance, safety, and a high standard of amenities in all areas to Parents, Staff and Pupils.

This role requires someone who is very happy to be hands on and support directly with site work at the Trust schools, particularly while we are growing, and able to work with the CFOO to plan and prepare for future growth and development.

As a member of the Central Team, the post holder will ensure efficient and effective support to academies within the Trust and will work closely with the CEO and CFOO to ensure the Trust is meeting its statutory responsibilities.

The post holder will be required to work with schools across the Trust but will have a main base and currently a day-to-day role at David Nieper Academy.

The post holder will act as an ambassador for the Trust, liaising regularly with several key stakeholders both internal and external.

This key role will require the post holder to possess effective organisational and management skills in order to provide a high level of pro-active support for any other additional projects as required.

Reporting to: CFOO

Accountable to: CEO, CFOO, Headteachers of Trust Schools

Main duties and responsibilities:

Working self-sufficiently, diligently, and pro-actively, the post holder will have the following key responsibilities:

Facilities Management

For David Nieper Academy

• continuous liaison and follow through with PS2 building Facilities Management in order to ensure that any requirements of the building and facilities are promptly and appropriately attended too.
• To undertake all academy responsibilities from the building Facilities Management responsibility matrix.

For Trust Primary Schools

·       To ensure that all statutory and best practice HSE guidance is followed including timely monitoring of the various assets.

         For All Trust Schools

·       Management of contractors on capital projects

·       Monitoring the maintenance of the utility infrastructure and continuity of all utility supplies; electricity, sewerage; heating oil, water, waste with a view to maximising efficiency and minimising costs etc.

• The preparation of building maintenance and ground maintenance annual budgets and monitoring expenditure thereof

Health and Safety

• Effective management of Health and Safety throughout the Academy’s to ensure compliance with the Health and Safety at Work Act and the Academy’s Health and Safety policy and procedures for the safety of all pupils, staff, contractors and visitors to the Academy’s.
• To undertake the annual review of the Academy’s Health and Safety policy
• Ensure all staff receiving appropriate Health and Safety training and have the necessary qualifications to perform their roles
• Maintaining, managing, and reviewing the Academy’s risk assessments, Business Continuity Plans and Safe Working procedures

·       To maintain all Health and Safety records (e.g. certificates of electrical safety, engineering inspections, asbestos registers etc)

·       Monitoring of accident reports, obtaining incident reports, undertaking investigations and reporting as required to insurers

·       Monitoring weekly and termly health and safety checks (e.g. fire drills, fire call point test, legionella etc)

·       To ensure the fire evacuation policy is up to date and that all staff are aware of the procedures

·       Attending the Health and Safety Committee Meetings.

Sites

• Lead and manage the team to ensure the site has on call coverage and/or response at all times
• To ensure that the premises are unlocked and locked daily at the times agreed

·       Work expertly and safely across the school sites with a range of equipment, materials and substances, including, where necessary, vehicles and powered plant

• Termly inspections of the condition of the academy buildings and academy grounds, addressing any issues promptly
• To ensure that all fences and borders are secure and undamaged

·       Ensuring the security of all academy buildings and property, the proper operation of the Academy’s various CCTV systems and compliance with regulations

• Monitoring the effectiveness of Caretaking and cleaning team.
• Supervise the team and allocate work on a day-to-day basis
• To oversee 24-hour responsibility for site security

                  Human Resource Management

·       Management of the Site and Cleaning teams and its personnel

·       To ensure that the Site and Cleaning Team have the skills and resources required for the successful completion of their roles

·       To direct, manage and motivate Site and Cleaning staff and to have a direct hands-on involvement as well as a managerial role

·       To maintain a good working atmosphere and team spirit by motivating, instructing and delegating responsibilities to staff.

·       Undertake annual appraisals and making recommendations on promotions, salary and other awards.

·       To liaise with the CFO and School Business Managers on the development of the staff

Lettings

·       To ensure that the buildings and equipment are available for groups hiring the school buildings

·       To ensure the buildings are supervised and security is maintained throughout the lettings

·       To ensure any damage reported is dealt with in a timely manner and cost incurred reported to the Business Manager / CFOO.

         Other responsibilities

·       Plan, oversee and undertake duties in the area of work concerned providing a specialist service to required standards

·       Complete related documentation, financial and stock control

·       Liaise with customers, service users, contractors and/or statutory authorities and members of the public, providing advice, direction and information and promoting customer care

·       Undertake planning and organisation of short-term activities to ensure completion of work to required standards and within pre-determined timescales

·       Identify faults/problems and recommend straightforward, practical solutions

·       Undertake appropriate training to develop increased expertise in the area of work

·       Take responsibility and action for identifying areas of improvement with range of operation, including risk awareness    

          Benefits

·       Ongoing training, support and mentoring will be provided

·       Free access to Health Assured Employee Assistance Programme

·       Free onsite Parking

·       Generous discount at the David Nieper Ltd factory shop