Administration Officer

To provide a comprehensive administrative and organised office support including an efficient and welcoming reception service and to work with the Headteacher to meet the administrative and clerical needs of the school.

Key Responsibilities - Administration:

Work as part of the Admin Team to:

• Have or are willing to complete a First Aid at work course
• Are reliable, flexible and adaptable
• Work hard and have strong interpersonal and communication skills
• Are dedicated to providing  excellent customer service
• Have excellent knowledge of the school’s office procedures to carry out all administrative duties in a timely and efficient manner in order to maintain the effective running of the school office
• Process visitors in line with the Trust’s Safeguarding procedures
• Handle difficult situations with sensitivity and calm, ensuring you are always aware of the safeguarding of our pupils, data protection and the need for confidentiality
• Compile factual letters/documents and school newsletter as directed by the Headteacher
• Have a good understanding and the ability to provide the Headteacher with information regarding debts. Chase debts as required.
• Type correspondence and documentation using G-suite, some of which may be highly confidential.
• Book courses as required. Update and maintain the CPD spreadsheet, advise staff and update online diary
• Undertake clerical duties of reprographics, including photocopying and filing.
• Assist with duplicating, collating and distributing information to parents, staff and governors.
• Able to use own initiative and prioritise tasks.
• Any other duties as can be reasonably expected within the boundaries of the school office
• Together with your line manager, be responsible for identifying and agreeing your personal development/training needs
• Oversee organisation of trips, collecting permission forms, sending letters, booking transport, order lunches etc
• Receive incoming mail and email, send external mail, email and texts, receive telephone calls and take messages, promoting the school’s ethos.
• Arrange appointments, cancelling and re-arranging if necessary.
• Maintain computerised Schools Management Information System and pupil records so as to enable instant retrieval of information as needed.
• Undertake the distribution of school uniform and other miscellaneous items as required.
• Cover other office functions in times of staff absence as directed by the Headteacher/School Business Manager

Key Responsibilities - Reception:

• Able to use own initiative and prioritise tasks
• Receive and process visitors to the school, in line with the Trust’s safeguarding procedures
• Undertake the school’s reception duties, being the first point of contact, ensuring that all visitors are issued with badges, that security is maintained and that enquiries by phone or in person are addressed appropriately and promptly.
• To ensure that the reception and office area is welcoming and kept tidy at all times.
• Ensure that contact with all staff, pupils, parents and visitors to the school, electronically, by telephone and in person, are dealt with in a professional and helpful way in line with the ethos of the school. Maintaining a professional image at all times.
• Ensure that all visitors are issued with badges and that security and safeguarding procedures are maintained.
• Assist in processing children who arrive late and leave during the day and pass this information to the appropriate staff
• Register children that have not been collected at the end of the school and contact parents as appropriate. Monitor and report any persistently late children to the attendance officer.
• To attend staff training/ meetings as appropriate.
• Any other duties within the scope of this function as directed by the Headteacher

Other Responsibilities:

To undertake such duties of a similar nature as may be reasonably directed by the Headteacher from time to time. The duties and responsibilities of the post may vary from time to time according to the changing needs of the school.

The postholder shall ensure the duties of the post are undertaken with due regard to the Trust’s Health & Safety Policy and to their personal responsibilities under the provision of the Health and Safety at Work Act 1974 and all other relevant subordinate legislation.

The postholder shall carry out these duties with due regard to the Trust policies, procedures and priorities.

All schools within the Connect Education Trust are committed to safeguarding and promoting the welfare of children and young people. Therefore, all employees working at the school are expected to share this.

All Connect Education Trust Staff Will:

• Promote equality of opportunity
• Follow Safeguarding Guidelines and Child Protection policy/procedures
• Contribute to producing/delivering priorities in the School Improvement Plan
• Keep their own performance under review, contributing to monitoring, evaluation and review and participate in performance management/appraisal
• Promote positive attitudes and behaviour
• Contribute to the smooth day to day running of the school
• Be committed to achieving the school values
• Work to develop the school/s to be successful and inclusive
•  Respond promptly to concerns from parents, staff or students
• Promote the school in the community
• Work in partnership with all colleagues including the Governing Body
• Support Codes of Professional Ethics/Safe Practice in the Staff Handbook
• Have regard for and act in accordance with Health and Safety policy/practice
• Celebrate success of pupils and staff

As part of the Connect Education Trust we are strongly committed to providing high quality professional development and career progression for all staff. We are constantly reviewing our practices to ensure that our staff can focus on what matters: providing a rich environment in which children can learn and thrive. We are able to offer significant opportunities to work in collaboration with colleagues at Hazelbury, the Trust and the wider educational sector. 

With easy access into central London, our school is ideal for candidates wanting to live in either inner or outer London. In line with recent legislation, applicants must have a command of spoken English that is sufficient to effectively carry out duties of the role.

All Connect Education Trust is committed to safeguarding, therefore all employees working within the Trust must have the ability to work in a way that promotes the safety and wellbeing of our children and young people. All candidates are required to complete the school’s ‘Keeping Children Safe in Education’ declaration and will be asked to apply for an Enhanced Check from the Disclosure and Barring Service (DBS). For posts in regulated activity, this will include a barred list check. The Trust also requires consent from applicants to carry out online searches of publicly available information, including social media, prior to interview.  The Trust and its schools are committed to ensuring that no applicant or employee receives less favourable treatment or is disadvantaged on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status or race, and we welcome applications from all sections of society.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a workplace where everyone feels valued and a sense of belonging.