THE ROLE

We are looking to appoint an Administrative Assistants to work in our school office providing support to our school.

This role will be for  21.25 hours a week (3 days).  The hours will be 8.25am to 4.00pm.

The ideal candidate will have excellent interpersonal skills and a friendly approach as a key part of the role is dealing with children and parents. They will be fully proficient in clerical and administrative work, and have extensive skills in MS Word and Excel. Experience of working in a school environment, in a administrative position is preferable.

Excellent organisational and ICT skills and knowledge . 

KEY RESPONSIBILITIES

 Provide administrative support e.g. photocopying, filing, faxing, emailing, completion of routine forms, school meals. This could be directly supporting the Principal

 Update manual and computerised records/management information systems

 Provide reprographic support to teaching and non-teaching staff

 Undertake reception duties, act as first point of contact in response to telephone and face-toface enquiries, sign in visitors

 Open, sort and distribute incoming mail and post outgoing mail

 First point of contact for sick pupils, liaise with parents / carers / staff

 Assist with arrangements for visits, for example by school nurse, photographer

 Ensure pupil attendance is recorded in accordance with Trust procedures  Arrange orderly and secure storage of supplies

 Provides Admin support at meetings (notes of meetings)

 Occasionally handle cash e.g. for school visits, dinner money

 Check incoming stock deliveries and arrange for distribution and storage