Job Title: Personal Assistant to the Executive Headteacher/Director of the Trust

Location: East Lane Primary School, Wembley, London
Employer: Wembley Multi-Academy Trust
Contract Type: Full-Time, Term-Time Only (Plus 2 Weeks)
Hours: 7:30am - 4:30pm (Including 1 Hour Lunch Break)
Salary: £30,000 - £35,000 per annum (Dependent on Experience)
Start Date: As soon as possible
Applicants must have the right to work in the UK

About Us:

East Lane Primary School, part of the Wembley Multi-Academy Trust, is a vibrant institution dedicated to providing high-quality education and fostering a supportive community for our students and staff. We are seeking a highly organized and dynamic Personal Assistant to support our Executive Headteacher/Director of the Trust.

Role Overview:

The Personal Assistant (PA) to the Executive Headteacher/Director of the Trust ensures the smooth operation of the executive office. The successful candidate will provide comprehensive administrative and secretarial support, enabling the Executive Headteacher/Director to focus on strategic leadership and overall management of the Trust.

Key Responsibilities:

Administrative Support:

• Manage the Executive Headteacher/Director's diary, scheduling appointments and meetings.
• Coordinate and prepare agendas, minutes, and follow-up actions for meetings.
• Handle correspondence, including emails, phone calls, and letters, ensuring timely responses and appropriate action.
• Maintain and organize confidential files and records.
• Provide advanced secretarial services, including dictation, minute-taking, typing notes, proofreading, and filing.

Communication:

• Act as the first point of contact for the Executive Headteacher/Director, handling inquiries with professionalism and discretion.
• Liaise with internal and external stakeholders, including staff, parents, governors, and external agencies.
• Receive and welcome visitors professionally, providing refreshments as required.

Office Management:

• Oversee the day-to-day operations of the executive office, ensuring an efficient and well-organized environment.
• Manage office supplies and equipment, coordinating maintenance and repairs as needed.
• Manage petty cash, ensuring accurate records and reporting.

Event Coordination:

• Plan and organize events, conferences, and workshops, including logistics, catering, and materials.
• Assist with the preparation and dissemination of communication materials and presentations.
• Provide administrative support for Parents’ Evenings, Open Days, and other school events.

Project Support:

• Provide support for special projects and initiatives, conducting research and preparing reports as required.
• Assist with the development and implementation of Trust-wide policies and procedures.
• Assist with recruitment processes, including advertising vacancies, coordinating interviews, and liaising with candidates.
• Support in producing school documents such as Staff Handbooks, Student Planners, and other necessary documentation.

Additional Duties:

• Perform additional duties as requested by the Executive Headteacher/Director, demonstrating flexibility and a willingness to adapt to the needs of the Trust.
• Support training school by managing lesson observations and updating records.
• Provide administrative support related to evaluations and reviews.

Person Specification:

• A degree is essential- Law degree is preferable 
• Proven experience as a Personal Assistant or Executive Assistant, preferably in an educational setting.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, with attention to detail and excellent proofreading abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal skills, with the ability to build effective relationships with a diverse range of stakeholders.
• A proactive and flexible approach to work, with the ability to adapt to changing priorities and demands.
• Commitment to long-term employment and contributing to the success of the Trust.

Application Process:

To apply, please submit your CV and complete the phone screening questions. Shortlisted candidates will be invited to a short Teams interview. Successful applicants from the second stage will be invited to the school for an in-person interview and completion of a task.

East Lane Primary School and Wembley Multi-Academy Trust are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be required to undergo an enhanced DBS check