DUTIES AND RESPONSIBILITIES

1.  Office Administration

·         Produce statistical data as required.

·         Update internal listings (parent/carer contact numbers, email addresses) etc.

·         Support with producing academy letters, newsletters and other communications as required.

·         Provide administrative support to ensure reports are sent out to parents in line with the academy calendar

·         Provide administrative support for parents evening

·         To use desktop publishing skills to support with the preparation of school documents, plans and policies, prospectuses, school displays, open / parents’ evenings.

·         Administer the sale of Uniforms when required under the instruction of the office manager.

2.Reception

·         Provide an efficient reception service dealing with visitors and telephone callers to the school and including liaising with parents and external agencies.

·         Operate a visitor recording system

·         Attain the relevant visitor documentation and liaise with the office manager when signing visitors in

·         Ensure all safeguarding checks are carried out on all visitors

·         Transfer calls to the relevant person

3.  Pupil Records

·         Support with communicating with parents with regards to updates of student records e.g. letters home etc.

·         Support with providing data e.g. parents evening percentages and administrative returns as required within the purview of the post.

·         Complete filing jobs as instructed by the office manager

·         Prepare documents for the completion of medical forms by parents/carers

·         Provide attendance and school data reports as and when required under the instruction of the Office Manager.

4.   Procurement

·         Accept deliveries in line with trust procedures

·         Check delivery notes to ensure all goods ordered have been received. 

·         Pass delivery notes to the relevant person.

·         Provide support with unpacking stationary orders and ensuring the storage room is kept in order.

5. General

To undertake such other duties and responsibilities of an equivalent nature, as may be determined by the postholder's manager from time to time, in consultation with the postholder.

The postholder's duties must at all times be carried out in compliance with the academies Equal Opportunities Policy and other policies designed to protect employees or service users from harassment.

Take reasonable care of the health and safety of self, other persons and resources whilst at work.

                   Co-operate with management of the academy as far as is necessary to enable the responsibilities placed upon the academy under the Health and Safety at Work Act to be performed, e.g. operate safe working practices.

It is the duty of the postholder not to act in a prejudicial or discriminatory manner towards employees. The postholder should also counteract such practice or behaviour by challenging or reporting it.

As part of your wider duties and responsibilities you are required to promote and actively support the academies responsibilities towards safeguarding.  Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury.  It is about creating safe places, being vigilant and doing something about any concerns you might have.  It isn’t just about the very old and the very young, it is about everyone who may be vulnerable.