Post: Business
Administration Apprentice
Location: Ormiston
South Parade Academy based
Salary: In accordance with national
apprenticeship wage
Status: Fixed term for 18 months
Contract Academy
Hours: 37 hours per week Term Time + 5
days
Responsible to: Academy Business Manager
Interview : Friday 10th May
Responsible for
Main duties and responsibilities
Administration
Undertake responsibilities, duties and work in relation to:
Maintain filing systems both electronic and paper.
To distribute incoming and outgoing post and internal
communication.
Assist with whole academy mailings.
Reception duties including greeting visitors, co-ordinating the
visitor sign-in system, handling parental, pupil, staff and visitor queries,
answering the telephone and receiving deliveries.
Ensure the office area is always tidy, clean, safe and attractive.
Administration support with organising events, trips and visits.
To implement fully and positively the Academy’s policy on office
procedure.
Checking deliveries and ensuring the relevant paperwork is
accurate.
Monitoring stationery stocks.
Being aware of emergency, security and safeguarding procedures in
accordance with Academy policies.
Use of SIMS (School Information Management System) pupil database
and various ICT packages and the operation of office devices and equipment.
To carry out reasonable tasks from time to time as directed by your
Line Manager.
Systems, Policies and Procedures
Knowledge of and adherence to
school administrative systems, policies and procedures.
Building Professional Relationships
Communicates with other school
staff and teachers, senior leadership team, pupils, parents / carers,
suppliers, visitors.
Exchanges information with Line
Manager, Principal and other staff.
Record Keeping and Information Management
Maintain and update accurate and detailed records
and systems.
Filing and archiving.
Problem Solving and Decision-Making
Makes decisions about own
administrative work. Decision-making is short term; more complex decisions are
referred to senior staff.
Knowledge, Skills
and Experience
IT and keyboard skills
Physical Demands
and Working Conditions
Normal physical effort with a
mixture of sitting, walking and carrying minor loads.
Work normally carried out in an
office environment
General Responsibilities
Safeguarding
Our organisation is committed to
safeguarding and promoting the welfare of children, young people and vulnerable
adults and expects all staff to share this commitment.
An enhanced disclosure and barring check will be a requirement of the post.
Ormiston South Parade Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment. Ormiston Academies Trust embraces diversity and promotes equality of opportunity. Flexible working opportunities will be considered.
All successful appointments will be subject to suitability checks in accordance with KCSIE, including identity, Right to Work, qualifications, online searches, prohibition check, two references and enhanced DBS check including Children’s Barred List.
The post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. Guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, which provides information about which convictions must be declared during job applications and related exceptions, can be found here: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974
Ruth Barber
01472231659
barberr@osparade.co.uk