Oakbank is a school of potential that drives for the betterment for all. The school is committed to a journey of transformation, where staff, students and parents are committed to improving the quality and experience of education for its community. We believe that every child deserves to not only access the full curriculum, but should thrive in their curriculums, developing academically, personally and holistically as a result of passionate and adaptive teaching, resulting in committed learning that secures successful outcomes. Our current phase of school improvement features our entire team, working together at pace to offer greater stability, more innovation and creativity. The aim is for greater consistency for all students, enabling them to manage their learning and themselves more effectively.

Our collective determination to make Oakbank a happier and higher performing school affirms our commitment to our values: integrity, collaboration and excellence. We believe in excellence for our students to give them the opportunities to have choices in their lives, empowering them to choose the future that they desire off the back of hard work. We believe in working together to ensure that our community supports one another and challenges one another to be the ‘best yet’ versions of ourselves, not because we have to improve but because if we do, the potential is endless. And we believe in the fidelity of our vision for students and staff, and strive to retain our moral compass when making decisions, to ensure an open, inclusive and happy community at Oakbank.

About this role 

We are seeking to appoint a dynamic and enthusiastic individual as an Exams Officer. The successful post holder would:

• Have an ability to enthuse and inspire others and have a 'can do' attitude
• Has resilience and optimism to lead through day-to-day challenges in a busy schools environment
• Has proven ability to analyse and present data effectively 

Purpose

To secure excellent achievement and progress of all students through the delivery of a first-class operation for the management and delivery of all aspects of school examinations.

Responsibilities and Role 

Main Duties and responsibilities 

• To liaise with staff, students, parents, governors and examination boards in all examinations related manners.
• To contribute to the development, documentation and maintenance of systems and procedures for the management of exams.
• To enable the school to comply with all the necessary regulations to ensure that candidates receive appropriate accreditation for their achievements and ensure that key stakeholders are regularly updated as to any changes.
• Maintain relevant and statutory examination policies that are annually updated.
• Ensure HOD compliance with regulations governing non-examination assessment.
• Conduct security/audit of storage of exam records.
• To ensure that entries, retakes, requests for remarks & scripts, and amendments are entered into SIMS and communicated to the relevant persons & bodies within the relevant timescales; to operate within the agreed timetable to ensure that the school does not incur penalty fees for late entries.
• To produce and distribute examination timetables including communication with all key stakeholders
• To support the production annually of a budget for examination costs.
• To accurately plan deployment for examination seasons maintaining a budget to cover said costs that provides value for money and ensures regulatory compliance.
• To brief pupils on examination procedures and conduct, and to produce and distribute guidance for staff, pupils & parents.
• To co-ordinate the recruitment and work of any examination support staff and invigilation staff; plan and assist with their training and manage their induction.
• To organise day to day preparation of examination rooms ensuring furniture requirements, exam equipment and notices are in place (in liaison with the caretaking staff & subject leaders).
  

• To organise the receipt and secure storage at all times of examination papers, certificates, stationery, and materials.
  

• To ensure all non-examined assessment marks and predicted grades are recorded and communicated as appropriate.
  

• To oversee all arrangements for results days (including mock results day).
  

• To undertake an analysis of examination results when the centre is notified and to inform the head teacher as soon as administratively possible.
  

• To provide relevant statistics on examination entry and examination results to the head teacher, governors, and trust, as appropriate.
  

• To source, check and provide DfE statistics, local, regional, and national examination results, and information for departments, SLT and governors.
  

• Meet with and brief Subject Leaders on changes to the examination’s procedures.
  

• Organise & attend results days and any other result or examination events.
  

• To be responsible for all administrative procedures regarding students with special arrangements and considerations, in conjunction with the SEN department.
  

• Maintain SIMS Assessment Manager, ensuring accurate provision of data to produce a range of management information for SLT and whole school

Other

• To attend staff briefings and meetings in accordance with the calendar.
• To participate in INSET (Professional Development Days) as required.
• To participate in Staff Appraisals and absence management meetings in line with school policy.
• To undertake such other duties as reasonably correspond to the general character of the post.

This job description will be supported by the school improvement plan which will identify key distinct tasks and responsibilities for this role in the school year. These will be derived from ongoing school self-evaluation and other local/national priorities. The postholder’s duties must be carried out in compliance with the school’s policies and procedures including child protection and safeguarding procedures.

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.

Please note that we reserve the right to close the recruitment campaign earlier that this date subject to the volume of applications received.  We therefore encourage candidates to submit applications as early as possible.

It is an offence for an individual who has been disqualified from working with children to knowingly apply for, offer to do, accept, or do any work in a ‘regulated activity’. The position advertised is a ‘regulated activity’.

We are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment. The successful candidate will have to meet the requirements of the person specification and will be subject to the relevant pre-employment checks which will, where applicable, include a health check, an enhanced DBS check, the Children’s Barred List check and satisfactory references.