Job Description: Facilities

Role Title:                                           Facilities Manager

Responsible to:                                 Cluster Operations Manager

Salary:                                                  Band 4 Point 4-8 (£42,624 - £46,398)

Working Time:                                 Full Time

Monday – Friday

6am – 2pm (Flexibility required for emergencies, absence, occasional evening and weekend work)

37.5 hours a week

All Year Round 26 Days Holiday + 8 Bank Holidays

Contract:                                             Full Time - United Learning Support Staff

Role Summary:

The Facilities Manager is responsible for ensuring that Salford City Academy provides a safe, compliant, secure and well‑maintained learning environment for students, staff and visitors.

The postholder will lead on the day‑to‑day management of the site, including buildings, grounds, cleaning, health and safety, and security, ensuring that statutory requirements and United Learning policies are met at all times.

The role plays a key part in supporting high standards of teaching and learning through effective facilities management and by contributing to collaboration and consistency across the Salford United Learning cluster. The Facilities Manager will also fulfil the responsibilities of Health and Safety Co‑ordinator.

Key Responsibilities:

Facilities and Site Management

• Ensure the academy buildings, grounds and facilities are maintained to a high standard, safe, secure and fully operational
• Oversee routine maintenance (PPM), statutory inspections and reactive repairs, liaising with contractors and recording completion using IAM Compliant
• Manage site security arrangements, including opening and closing procedures, alarms, locking systems and CCTV
• Manage the facilities helpdesk and one off jobs using IAM Compliant, keeping jobs updated through to ticket closure, ensuring good levels of customer service
• Lead on emergency procedures, including fire safety, lockdown arrangements, equipment failures and business continuity at site level
• Contractor management ensuring correct procurement procedures have been used and pre checks/vetting carried out as per trust policy
• Maintain the trust reporting system PreCod
• Carry out general maintenance tasks locally, optimising team skill set
• Ensure daily checks are completed for site services such as heating, water and electricity
• Event set up as per academy calendar
• Regular site walks to ensure site safety and defect reporting is in place
• Ensure efficient stock levels maintained for disposables and equipment providing value for money with each purchase
• Point of contact for external catering and cleaning contracts to ensure high operational standards for service delivery and health and safety are being met. Escalation to Cluster Operations Manager in a timely manner for service failures
• Management of school mini bus and leased vehicles
• Main point of contact for lettings and external partner Actihire, ensuring black out dates are communicated
• Contribute to the Carbon Neutral initiative e.g. proactive management of energy use such as heating schedules
• Create and maintain localised policies, plans, risk assessments and procedures ensuring the relevant staff have read and understood them

Health, Safety and Compliance

• Act as the academy’s Health and Safety co ordinator, ensuring compliance with legislation, United Learning policies and academy procedures
• Maintain accurate records of:
• Fire risk assessments and drills
• Legionella monitoring
• Asbestos management
• Electrical, gas and mechanical safety checks
• Radon (Where applicable)
• Identify risks and implement appropriate control measures, escalating concerns to the Cluster Operations Manager or Principal as required
• Support audits, inspections and assurance visits at academy, cluster and trust level
• Induct new employees in Health & Safety
• Quality Assure good practice within the academy including high risk departments on a termly basis
• Attend termly H&S meetings at the academy, assisting the Cluster Operations with data and report writing
• Act as lead fire marshal, managing the team of marshals ensuring robust training is delivered and staff are well versed in fire safety
• Quality assure first aid provision working closely with the Student Service and Medical lead
• Create risk assessments for those needing adjustments on site including the use of PEEP forms
• Superuser for the group H&S management system, ensuring accidents, incidents and near misses are reported in accordance with RIDDOR, including accident investigation where required

Line Management and Team Leadership

• Line manage the caretakers and day cleaner, ensuring clarity of roles, deployment and performance expectations
• Organise rotas, supervision and workload planning to ensure consistent site and cleaning coverage
• Provide induction, training (CPD), coaching and performance management for premises staff, including attendance management and PDR review
• Ensure regulatory training is in date and refreshed where required
• Hold regular line management meetings with team members ensuring meetings are documented and actions delivered in a timely manner
• Foster a positive team culture aligned with the SCA Culture of Excellence

Cleaning and Environmental Standards

• Ensure cleaning standards meet the academy’s expectations for hygiene, presentation and safeguarding via the day cleaner
• Monitor cleaning schedules, supplies and storage, ensuring safe use of chemicals and equipment
• Support infection control and seasonal pressures (e.g. winter, examinations, events)

Financial and Resource Management

• Support the Cluster Operations Manager with facilities budgets, value for money and cost control
• Raise purchase orders, monitor contracts and check invoices in line with academy and United Learning financial procedures
• Contribute to facilities planning and prioritisation of works
• Maintain an accurate asset register managing records of new purchases, condition and disposals

Safeguarding and Child Protection

• Maintain a strong understanding that safeguarding is everyone’s responsibility
• Ensure that site and facilities arrangements actively support student safety and wellbeing
• Report all safeguarding concerns promptly in line with academy policy
• Ensure contractors comply with safeguarding requirements, including DBS checks and site protocols

Cluster and United Learning Responsibilities

• Work collaboratively with Facilities Managers and Operations teams across the Salford Cluster to:
• Share best practice
• Support consistency of standards
• Contribute to joint projects and initiatives
• Implement United Learning policies, guidance and operational frameworks
• Attend trust or cluster meetings and training as required

Continuing Professional Development (CPD)

• Participate in mandatory and role‑specific CPD as required by United Learning and the academy
• Keep up to date with changes in health and safety legislation and facilities best practice
• Engage with trust‑wide training, networks and professional development opportunities
• Attend academy best practice briefings
• Prepare and deliver CPD relating to areas of ownership e.g. Fire, H&S and DSE

Other Duties

• Support academy events, lettings and out‑of‑hours activities as required
• Be a part of the wider academy team, supporting whole school initiates
• Undertake a role on the duty rota supporting student movement and social time
• To be first aid trained and attend calls where appropriate as part of the wider first aid team
• To be flexible with working patterns around staffing and business needs such as open evening, and absences
• Undertake any other reasonable duties consistent with the purpose of the role
• Physical Demands: walking, bending, stretching, lifting, moving and handling furniture and equipment is a regular part of the job. Working in constrained areas will also be occasionally required