About the Role

To provide efficient, accurate and confidential financial and administrative support within the school office, ensuring that all accounting procedures comply with school and regulatory requirements. The postholder will assist in maintaining accurate financial records, processing payments, and supporting the smooth running of the school’s financial operations.

Key Responsibilities:

Financial Administration

Process purchase orders, invoices, and payments in line with school financial procedures.

·       Reconcile supplier statements and resolve any discrepancies.

·       Record income and bank receipts.

·       Assist with the preparation and reconciliation of monthly accounts.

·       Assist with payroll preparation.

·       Maintain and update financial records using Arbor and the One Drive

Administrative Support

·       Provide general administration within the school office when required.

·       Maintain accurate and secure filing systems both electronically and paper based.

·       Support period and year-end financial procedures and audit preparation.

·       Liaise with suppliers, contactors, and parents regarding financial matters.

·       Assist in the administration of school trips, clubs, and events.

Essential Skills and Experience

·       Experience in financial administration or accounts work

·       Strong numeracy and IT skills (particularly Excel and finance software)

·       Excellent attention to detail and accuracy in data entry and record keeping.

·       Good organisational and time management skills

·       Ability to maintain confidentiality and manage sensitive information.

·       Effective communication and interpersonal skills with all colleagues, parents and external partners.

Desirable Skills and Experience

·       Experience in a school or educational setting

·       Familiarity with school finance system – Arbor Finance

This job description is not a comprehensive definition of the post. Discussions will take place on a regular basis to clarify individual responsibilities within the general framework and character of the post as identified below.

We would welcome the opportunity to invite you to visit our School, and meet our friendly staff, as well as our amazing children. To arrange, please call the School Office on 01707 276 504 to make an appointment with our Headteacher.

For more information on our School, please visit our website Home | Southfield School or find us on Facebook: Southfield School - Facebook