Langley School is seeking to appoint a Reprographics and Librarian Administrator. The Reprographics and Librarian Administrator plays a key operational role in supporting teaching and learning across the school. The post holder will be responsible for the efficient delivery of reprographics services and the day to day administration of the school library, ensuring high quality resources are accessible to staff and pupils. Working as part of the Digital and Data team, the role contributes to the effective use of physical and digital resources, maintains accurate records and systems, and supports the school’s wider digital transformation objectives. Langley is a truly special place to work. With dedicated colleagues, a supportive parent body, and curious, motivated pupils, our school community is both stimulating and welcoming. We take great pride in our sense of family and the strong sense of belonging that unites us.

Site: Langley School, Loddon, NR14 6BJ

Reporting to: Director of Digital and Data

Hours: 30 Hours per week, 35 weeks per year (term time)

Salary: SS10 £16,428.47 per annum (actual)

Contract type: Permanent

Reprographics & Print Services

• Deliver a timely and high quality photocopying, printing, scanning and binding service for staff

• Manage print requests submitted via email, helpdesk, or reprographics portal

• Operate, maintain, and troubleshoot reprographics equipment, escalating to suppliers where necessary

• Monitor toner, paper, and consumables, ordering via suppliers, ensuring stock is maintained

• Implement quality control checks on printed materials

• Report monthly departmental usage to finance

• Support large scale print jobs such as exam papers, booklets, marketing materials, and event resources

Library Administration

• Oversee the day-to-day administration of the school library, ensuring it is welcoming, well organised and effectively resourced.

• Maintain and develop the library catalogue and lending systems (physical and digital).

• Manage the issuing, return and stock control of library resources.

• Support pupils and staff in locating and accessing appropriate learning and reading materials.

• Assist with the promotion of reading for pleasure and independent learning.

• Coordinate displays, book rotations and library-based activities as required.

• Liaise with teaching staff to support curriculum needs through appropriate resources.

• Order new stock and manage library budgets in line with agreed priorities.

• Run library events that support the whole school Theme of the Fortnight e.g. World Book Day

• Support the planning, organisation and administration of author visits with the English Dept

Content Management & Administration

• Maintain a clear filing structure for both printed and digital resources

• Ensure document versions are controlled and consistently stored in line with data protection policies

• Liaise with staff to standardise formats and templates

• Assist in preparing resources for schoolwide events, open days, and internal communications

• Support the Digital & Data team with administrative tasks related to digital learning resources

Service Improvement & Digital Transformation

• Proactively seek ways to streamline printing and digital resource workflows

• Identify opportunities to reduce unnecessary printing and support the school’s sustainability goals

• Contribute to the school’s move towards more digital-first teaching practices

•Stay updated on tools that improve resource creation (e.g., Adobe Acrobat, Microsoft 365, scanning/OCR utilities)

Digital and Data Team Contribution

• Work collaboratively with colleagues in the Digital and Data team to support digital initiatives and operational delivery

• Use digital systems confidently to manage workflows, records and reporting

• Contribute to the ongoing development of processes that improve efficiency, consistency and data accuracy

• Support the safe and appropriate use of digital and information resources in line with school policies

SKILLS AND EXPERIENCE

Essential

- Strong organisational skills and attention to detail

- Confident using Microsoft 365 (Word, OneDrive, Teams, SharePoint)

- Ability to work under pressure and manage multiple deadlines

- Ability to format documents professionally and consistently

Desirable

- Experience with photocopiers, printers, and scanning equipment

- Experience with OCR tools, PDF editing, or resource digitisation

- Familiarity with educational digital platforms (Teams, OneNote, iPad apps)

- Basic graphic/layout skills (e.g., Canva, Publisher, Pages)