Main purpose

The Site Manager is responsible for the building and grounds of the school and its nearby Transitions unit.  They will provide a security and caretaking service to our school to minimise risks to the health and safety of those using the school site. The role will ensure the cost-effective use of materials and equipment and participate in the efficient and economic use of the school premises’ resources. The post holder will plan and manage an ongoing maintenance programme of work. Safeguarding of pupils remains paramount in all aspects of school processes.

Main Duties & Responsibilities

Site Management Tasks

·         To liaise with the Business Manager on a regular basis to discuss requirements, duties, and developments within the school

·         To assess maintenance / space needs with the Business Manager on a regular basis and give advice and make recommendations for improvement

·         To identify areas of improvement and undertake minor repairs inside and outside the building and around the school grounds including re-decorating and paint repairs

·         Where necessary arrange for three quotes when procuring supplies or services as to maintain best value for repairs and maintenance

 To prioritise the programme of minor works at the school, taking into account urgent need and health and safety issues

·         To manage a budget for minor maintenance works and repairs

·         Assess and carry out minor repairs and maintenance independently and commission experts where required

·         To ensure playgrounds, paths and driveways are in a satisfactory condition, including puddle and snow clearing and salting as required

·         General supervision of the playgrounds and open areas surrounding the premises, checking for hazards, maintenance or damage

·         Undertake minor/simple repairs e.g. minor plumbing, changing light bulbs unblocking drains

Security and Fire Safety

To ensure that the building and site are left in a secure condition that includes locking / unlocking school gates, internal and external doors, and closing windows

·         To act as key-holder and to be called out to deal with emergencies and take action as appropriate (call-outs occurring outside normal working hours are paid over and above set salary and at an agreed rate for overtime)

·         To alert the Business Manager to any risk that may result in a breach of security

·         To ensure servicing of burglar alarms is maintained

·         To ensure the following routine in-house fire safety checks are completed and recorded in the fire logbook: weekly test of the fire alarm call points; emergency lighting check on a monthly basis; walk of the building on a fortnightly basis to check location and condition of fire extinguisher appliances; monthly checks of fire doors to ensure they are in a good state of repair and that self-closing devices operate effectively to provide effective fire compartmentation.

·         To patrol the site and check for hazards, damages or intruders

Lighting and Energy

·         To ensure lighting is kept in good working order and replace fittings where qualified to do so.

·         To order replacement lighting equipment as necessary

·         To ensure the school is adequately heated, including adjustment to the heating clock and thermostat

·         To control levels of heating and ventilation throughout the buildings as required by the school

·         Record and submit (where required) meter readings

·         Test and record emergency lighting

Porterage

·         To provide an effective porterage service to include deliveries, furniture removals, or any other lifting tasks required by the school and to arrange suitable storage. To arrange for the disposal of any redundant furniture and equipment.

Contractors

·         To liaise with contractors to arrange quotes in order to ensure best value

·         To act as liaison officer with contractors and outside agencies as appropriate, regarding access to the school site

·         To act as liaison officer with contractors and outside agencies whilst they are on site, monitoring their progress and ensuring that work is carried out to the required standards

Training

·         To undertake training and attend courses as appropriate to carry out duties in a safe and efficient manner

Compliance

·         Undertake in-house Health and Safety checks, recording outcomes online

·         Report any non-compliance to School Business Manager and advise remedy

·         Liaise with contractors completing Health and Safety checks, recording outcomes online

·         Facilitate works to remedy any non-compliance following external Health and Safety checks

·         Liaise with contractors and undertake client role in connection with premises-related contracts

·         Ensure that satisfactory levels of caretaking, cleanliness and hygiene are achieved and maintained through the whole of the premises

·         Ensure that pathways and all other external hard surface areas are kept clean, free of litter and weeds

Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Site Manager will carry out. The postholder may be required to do other duties appropriate to the level of the role.

  Person specification

  Notes:

This job description may be amended at any time in consultation with the postholder January 2026