Habs has been awarded Independent School of the Year 2025, with Haberdashers’ Elstree Schools receiving both the award for Outstanding Educational Partnerships and the overall top accolade of Independent School of the Year 2025. This national recognition reflects our long-term commitment to social impact and the deep, sustained collaborations we continue to build with our state sector partners. It is an exciting and proud moment to be joining our community.

We are now looking for a warm, organised and proactive Admissions Assistant to join our friendly and professional Admissions team. This is a pivotal role within the newly structured team, supporting the Registrar and Assistant Registrar to ensure a welcoming, efficient and highly professional experience for prospective families.

For many families, the Admissions Office is their first real interaction with Habs. As Admissions Assistant, you will play an important part in shaping that experience — helping families navigate the admissions process, ensuring information is clear and timely, and supporting the many events and processes that bring prospective pupils into our community.

This is an ideal opportunity for someone who enjoys working with people, thrives in a well-organised environment, and takes pride in providing excellent service and attention to detail.

The Role

The Admissions Assistant plays a key role in supporting the day-to-day running of the Admissions Office. You will help ensure that enquiries, applications and communications are handled efficiently and professionally while supporting the team in delivering a welcoming experience for prospective families.

Key responsibilities include:

• Building positive relationships with staff, parents and external partners.
• Responding to enquiries from prospective parents via telephone and email, providing clear and helpful information about the school and admissions process.
• Providing general administrative support to ensure the smooth running of the Admissions Office.
• Ensuring correspondence and documentation are accurately recorded, filed and shared with relevant departments.
• Supporting the administration of all entry points, liaising with academic departments where required.
• Coordinating, verifying and distributing examination papers for admissions assessments.
• Assisting with the administration of pupil applications alongside academic colleagues.
• Supporting the planning and delivery of admissions events, including bookings, catering coordination, and on-the-day support.
• Assisting with maintaining admissions webpages and online documentation.
• Supporting the preparation of admissions reports and data analysis (for example enquiries, visits and registrations).
• Ensuring all work is carried out in line with GDPR requirements.

The successful candidate will demonstrate:

• Experience in customer service, ideally within an educational environment.
• Excellent administrative and organisational skills with the ability to prioritise workload and use initiative.
• Strong written and verbal communication skills.
• Confidence using IT systems and databases.
• An understanding of the importance of the prospective parent experience at every stage of the admissions journey.
• The ability to work collaboratively with colleagues across the school.
• Event coordination experience (desirable but not essential).

What we offer:

• A salary of up to £28,912 FTE - Actual salary of up to £16,400 per annum, commensurate with the candidate’s experience
• Private Pension Scheme through Aegon with generous employer contributions
• Additional life assurance cover and Income Protection
• Access to the Employee Assistance Programme (EAP), providing confidential support and advice
• Free lunch and refreshments
• Free onsite parking and access to travel on the schools extensive coach network
• Free access to state-of-the-art sports facilities including the gym, swimming pool, and fitness classes
• Wellbeing initiatives and programmes, such as yoga, mindfulness sessions, and health checks
• Access to an online GP service, providing quick and convenient healthcare advice
• Access to Vivup, the staff benefits platform, featuring discounts, financial advice, and wellbeing resources
• Cycle-to-Work Scheme and other green travel incentives including Octopus Electric Vehicles

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Haberdashers’ Elstree Schools are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.