Responsible to: Administration Manager 1-11

Location: Stephen Perse Cambridge Junior School

Role Description

To assist with the smooth running of the Junior School reception during the end-of-day period. You will ensure a safe, organised, and welcoming environment for pupils, parents, and staff while undertaking essential administrative duties on a term-time basis.

Main Responsibilities: 

Front of House & Communication

• Professional Welcome: Provide a warm, professional “front of house” response to all visitors, ensuring a positive first impression of the school.

• Parent Liaison: Act as the primary point of contact for existing parents, managing the office inbox and responding to general enquiries promptly.

• Communication Hub: Act as a liaison between parents and late-stay staff, facilitating clear communication and ensuring the seamless coordination of activities and care.

• Information Distribution: Send out ParentMail messages to the parent body as directed (content will be provided by senior members of staff).

Student Coordination & Safety

• End-of-Day Support: Support the Late Stay Supervisor with any end-of-day arrangements for pupils.

• Transport Support: Assist with the evening home-school transport and bus arrangements, supporting the safe departure of pupils.

• Medical Support: Administer basic first aid to students as required (full training will be provided).

Data Management, Administration and Team Support

• MIS Management: Maintain the accuracy of the iSAMS (MIS) database, ensuring all addresses and contact details are kept up to date.

• Staff Assistance: Provide administrative support to the Head of School and teaching staff as required.

• Office Collaboration: Assist the wider School Office with general duties to ensure the efficient operation of the school.

• Events: Support admin with setting up of in school events

General Responsibilities

• Act as an excellent ambassador for Stephen Perse at all times.

• Build and maintain good working relationships with all Stephen Perse colleagues.

• Assist as necessary in other Stephen Perse areas at peak times.

• Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.

• Proactively identify areas for improvements within Stephen Perse.

• Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas. 

• Act in accordance with the Data Protection principles at all times.

• Adhere at all times to Stephen Perse operational and employment policies and procedures.

• Take care of your own health and safety and that of people who may be affected by what you do (or do not do).

• Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.

• Follow the training you have received when using any work items Stephen Perse has provided.

• Adhere to Stephen Perse’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Stephen Perse Designated Safeguarding Lead.

All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Hours of work

15 hours per week, working Monday to Friday, 15:00-18:00. This position is term time, plus 5 INSET days. 

Salary