Please note that applications will be reviewed as received and should a suitable candidate be identified, we may close the vacancy early. Therefore, early application is encouraged. 

Vacancy: People Operations Officer 

Hours: Full time 37 hours per week, 52 weeks per year (M salary Grade)

Contract: Maternity - ASAP - 31st December 2025

Start: TBC

About the role:

The White Horse Federation is a Multi-Academy Trust of 30 schools in Swindon, Wiltshire, Oxfordshire and Berkshire, committed to providing the very best education for our students.

Our People Operations Team are a key part of the Central Professional Services team, providing a comprehensive HR and Operations service to all of our schools and Central office. We are currently recruiting for a People Operations Officer to join our team on a maternity cover contract. This is an on-site role, based at our Central Office in Swindon where you will join our People Team. 

The People Operations Officer will provide support to the People Operations team in the areas of HR systems administration, HR administrative documentation, payroll processing, payroll checking, HR reporting and HR data tasks.

You will be: 

·         Able to assist with managing the HR Management Information System, ensuring information is entered accurately, is up to date and correct.

·         Assisting with system audits, data audits and checking.

·         Able to respond to and resolve queries around the HR Management Information System.

·         Providing advice and guidance around using the HR Management Information System where required.

·         Assisting in processing monthly payroll claims, ensuring accurate data is sent to the outsourced provider.

·         Assisting in the monthly payroll checking process to ensure staff are paid correctly and on time.

·         Processing parental leave and absence accurately and efficiently.

·         Producing HR documentation including standard letters for absence, contracts and payroll.

·         Assisting the Senior People Operations Officer with managing People data and producing reports for Senior Leaders and Trustees.

·         Assisting in the TUPE process, including producing accurate ELI data.

·         Able to work with the operations team to ensure that statutory returns are completed, including School Workforce Census.

·         Able to assist in managing shared inboxes for the People Operations team, including the general HR inbox and the payroll inbox.

We can offer you:

·         A busy and varied role where no two days are the same!

·         A friendly, supportive team who are committed to providing a high-quality service.

·         The opportunity to join a forward-thinking Trust with high aspirations for students, staff and school improvement.

·         Exciting and relevant CPD and career development opportunities.

·         A range of employee benefits including Local Government Pension Scheme, car purchase scheme, Cycle to Work scheme and employee assistance programme.

We are looking for a candidate who:

·         Has organisational skills and an ability to multi-task successfully.

·         Has some IT knowledge including Microsoft Office, Outlook and Teams.

·         Can communication effectively.

The Advantages of joining our Federation

In addition, our employees reap the rewards of a competitive benefits package, including:

·         Employee Assistance programme

·         Cycle to Work Scheme

·         Discounts on Gym Membership

·         Menopause support network

Discounts, save money on holidays, clothing and much more:

·         Discounts for Teachers - All staff within the Trust can take advantage of the discounts

·         Blue Light Discount

·         Eye Care Vouchers

·         Tusker Car Purchase Scheme

Development

·         Access to up-to-date training on safeguarding and child protection to ensure staff are fully supported in their roles, including ongoing updates on statutory safeguarding guidance and legislation.

·         CPD Programme

·         Supportive leadership team to help you reach your full potential

Pension / Leave and Service

·         Excellent Pension Scheme*

·         Employer contributions above national standards

·         Enhanced family-friendly policies, including maternity, paternity, adoption, and shared parental leave

·         An additional White Horse concessionary day’s leave per year

Ready to apply?

We hope we have done enough to give you a flavour of what it is like to work here. If you would like to come and join our People Team, then please apply today – we are looking forward to hearing from you.