Purchasing and Income Officer 

Location: Acutis Centre, Spring Gardens Road, Longton, Stoke-on-Trent, Staffordshire, ST3 2QN 

Salary: £31,022 - £33,699  FTE

Contract Type: Permanent, 37 Hours per week, Term Time plus 3 Weeks, Part time hours will be considered. 

We are seeking a detail-oriented and proactive Purchasing and Income Officer to join our growing Finance Shared Services team. 

In this pivotal role, you will manage the full lifecycle of procurement and revenue processing, ensuring that all supplier transactions and incoming funds are handled accurately while upholding the highest standards of data integrity. 

The Role

Reporting to the Senior Financial Accountant, you will deliver high-quality transactional finance services across the Trust, covering both purchasing and income processing activities for a defined group of academies. 

You will support Trust-wide financial control by maintaining accurate purchasing and income records, ensuring all transactions are correctly coded, appropriately authorised and compliant with Trust financial regulations. The role contributes to strong data quality, effective controls and the ongoing development of a standardised shared services model.

Your Key Responsibilities

• Purchasing operations and support and Income Processing: 

• Raise and manage purchase orders in line with Trust procedures and delegated authorities. 

• Support academies with purchasing queries and supplier setup. 

• Maintain purchasing records and support invoice matching. 

• Identify and escalate non-compliant purchasing activity.

• Income Processing (Order-to-Cash):

• Process and record Trust income, including DfE, LA and parental income. 

• Raise sales invoices and allocate receipts accurately. 

• Maintain clear income records and resolve routine queries. 

• Monitor expected income and flag missing or delayed items.

• Data quality, controls and compliance: 

• Maintain accurate supplier and customer records. 

• Apply verification and fraud prevention checks. 

• Ensure compliance with financial regulations and procedures. 

• Escalate data quality or control issues.

• Systems, shared services and continuous improvement: 

• Use finance systems effectively and support correct processes. 

• Contribute to standardising purchasing and income procedures. 

• Identify opportunities to improve efficiency and accuracy.

About You

You will have experience working in a transactional finance environment, with knowledge of purchasing and/or income processing. You will be confident working to deadlines, handling detailed financial data and supporting a range of stakeholders within a shared services setting.

To thrive in this role, you should demonstrate:

• Integrity & Professionalism: Acts with professionalism, integrity and attention to detail.

• Technical Proficiency: Experience with an finance function and ability to use finance systems effectively to ensure accurate and timely processing

• Adaptability: A willingness to learn, adapt to new systems, and support academies through change.

• Communication Skills: The ability to explain financial information clearly to non-finance stakeholders.

Why Join Us?

This is a fantastic opportunity to develop your career within a large, forward-thinking Trust. You will benefit from a collaborative team environment, professional development opportunities, and the knowledge that your work supports the education of the next generation.

"We are looking for someone who takes ownership, values detail, and wants to be part of a team that strives for continuous improvement."

Safeguarding Commitment
We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment. All appointments are subject to an enhanced DBS check, satisfactory references, and pre-employment medical clearance.  In line with Keeping Children Safe in Education (KCSIE), online searches will also be carried out for shortlisted candidates. This post is exempt from the Rehabilitation of Offenders Act 1974.

If you are an internal applicant, it is essential that you discuss this with your line manager before submitting an application.

Closing date: Friday 15th May 2026, 9am

Interviews: W/C 18th May 2026