PA to Chief Executive and Executive Team

Part-time (Tues-Thurs), Term Time Only

Salary: H5 - H7 depending upon experience

Location: AET Hub, Garden Fields JMI School, St Albans AL3 5RL

We are seeking a highly organised, proactive, and discreet Personal Assistant to join our central operations team. Based at our central office within Garden Fields School, you will play a pivotal role in bridging the gap between central operations, school leadership teams, Trustees, and Governors.

The Role

As a core member of the central team, your primary focus will be providing high-quality, forward-thinking, and completely confidential personal assistance and administrative support to our CEO and wider Executive Team.

Through meticulous planning and exceptional communication, you will ensure the smooth day-to-day running of the executive function—managing complex schedules, coordinating trust-wide information, and acting as a warm, professional liaison across our schools.

Key Responsibilities Include:

• Executive Support: Act as the primary point of contact for the CEO; screening calls, managing correspondence, and highlighting high-priority or urgent matters with objective context.

• Diary & Calendar Management: Maintain calendars for the Executive Team, proactively resolving conflicts, and coordinating the overarching Trust calendar across all 10 schools.

• Meeting & Board Governance Support: Organise meetings, committees, and events. This includes agenda preparation, collating/distributing comprehensive board packs, and high-level minute-taking.

• Documentation & Reporting: Produce, edit, proofread, and format professional reports, presentations, and briefings for internal and external stakeholders.

• Collaboration & Liaison: Build trusted relationships with Headteachers, school-based staff, Trustees, and Local Governors, chasing and collating cross-trust data under your own initiative.

 About You (Person Specification)

Experience & Knowledge

• Essential: Proven experience as a PA, EA, or Clerk supporting a CEO, Director, or Board of Executives.

• Essential: Extensive experience in high-level minute-taking, agenda management, and preparing formal committee/board packs.

• Essential: Handling highly sensitive, confidential, and GDPR-regulated information with absolute discretion.

• Desirable: Knowledge of Multi-Academy Trusts (MATs), DfE, ESFA, and Ofsted frameworks, or experience working within the education sector.

• Desirable: Experience with school systems (e.g., Arbor, Bromcom, SIMS) or board software (e.g., GovernorHub).

Skills & Attributes

• Communication: Outstanding written and verbal skills, with meticulous proofreading abilities and high standards of accuracy.

• Tech-Savvy: Advanced proficiency in MS Office 365 (Word, Excel, PowerPoint, Teams) or Google Workspace.

• Flexibility & Resilience: A calm, focused approach under pressure, with the willingness to occasionally attend evening Trustee/Board meetings as required.

• Safeguarding: A profound understanding of, and commitment to, safeguarding and promoting the welfare of children and young people.

About Us

Ambition Education Trust is a collaborative education trust made up of 10 schools located in and around St Albans. We are deeply committed to our vision to provide educational excellence for all and work to foster an environment based on community, sustainable progress and partnership to improve educational outcomes for all our pupils.

Why Join Us?

At Ambition Education Trust, we believe in meaningful professional growth and link our CPD closely to our appraisal process, ensuring you are supported to excel in your career.

 Key benefits to being an employee of The Ambition Education Trust:

• Friendly working environment with supportive and caring colleagues

• Extensive staff well-being programme

• Generous pension benefits

• Excellent facilities with significant recent investment

• All staff encouraged and supported in their professional development

• Desirable location to live or work with great transport links and perfectly located for job seekers  from Herts,  Beds, Bucks and North and West London

If you are a resilient, highly responsive professional who aligns with our dedication to education, we would love you to apply.          

Application vi the My New Term website.

For further details please visit https://www.ambitioneducationtrust.org 

Closing Date for applications: Sun 5/7/26 before midnight

Interview Date: From Mon 6/7/26

Prospective candidates are encouraged to submit their applications as soon as possible as the school reserves the right to close the advert should we feel able to appoint an appropriate candidate.  

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.  This post is subject to an enhanced DBS check.

We are an equal opportunities employer and welcome applications from all suitably qualified candidates. We seek to ensure that all our staff feel valued, supported and enjoy exceptional professional development opportunities. For more information about Ambition Education Trust please visit our website.