About this Role

We are a growing Multi-Academy Trust with a passion for ensuring that we provide the best education possible for all of our children. Our children are at the centre of everything we do.

Since its conception, our Trust has grown from strength to strength. We constantly strive to further develop our Trust, with the next phase of our development proving to be as equally exciting and challenging as ever.

Our staff are talented and passionate who believe in the mission of the Trust and all that we seek to achieve. We will continue to work together with the common purpose of collaboration to improve outcomes for all of our children.

We currently have eleven schools within our Trust.  The children range from the age of three months to 13-year-olds. Each school is unique and as a Trust, we learn from each and every school. They exist in different communities, in different contexts but are united by the mission, the values/personality and beliefs of the Trust and a focus upon our children. 

Our values are integrity, dedication, kindness, understanding, collaboration and innovation and we stand by these values. With our mission to create transformational educative opportunities. 

Our vision as a Trust is to support all our children and staff to raise aspirations for all.  Come and see our schools and Trust in action and be part of our journey.

This is an exciting and pivotal role within the central Team, supporting the Executive Team. 

Purpose of the role

• Support the Executive Team to ensure that they run effectively and efficiently.

This translates as the responsibility to:

Administrative Support:

• Manage complex schedules, including meetings, events, and travel arrangements.
• Prepare meeting agendas, reports, and presentations.
• Handle correspondence, emails, and phone calls.
• Maintain and organise files and documents, both physical and digital.
• Assist with expense reports and budgeting.
• Coordinate travel arrangements and accommodations.

Meeting Management:

• Organise and facilitate meetings, including setting up rooms, preparing materials, and taking minutes.
• Follow up on action items from meetings.
• Ensure smooth and efficient meeting flow.

Communication & Liaison:

• Serve as the primary point of contact for the leadership team, both internally and externally.
• Coordinate communication between team members and other stakeholders.
• Ensure timely and accurate information dissemination.

Project Support:

• Assist with special projects and initiatives as needed.
• Manage project timelines and track progress.
• Provide data analysis and research support.

Funding and Grant Coordination

• Assist in the preparation and management of funding proposals and applications.
• Track and report on funding status and progress.
• Coordinate with finance teams to ensure proper allocation and use of funds.
• Maintain records of funding sources and expenditures.

Income Generation Support:

• Support the development and implementation of a learning hub to generate income.
• Assist in creating and managing educational programs and workshops.
• Coordinate marketing efforts to promote the learning hub and attract participants.
• Monitor and report on the financial performance of the learning hub.

Bid Support:

• Assist in identifying and pursuing funding opportunities through bids.
• Prepare and submit bid proposals, ensuring compliance with requirements.
• Coordinate with relevant teams to gather necessary information for bids.
• Track and report on the status of bids and follow up as needed.

Confidentiality:

• Handle highly sensitive and confidential information with discretion and professionalism.
• Maintain strict confidentiality of all information.

Other Duties:

• Perform other administrative tasks as assigned.
• Continuously identify areas for improvement and implement new systems and processes.
• Provide excellent customer service to all stakeholders.

Person Specification

The Executive Support needs character and the key attributes we are looking for candidates are: 

Essential Skills, Knowledge & Experience 

• 5 GCSEs (Grade 4/C or above), including English and Maths 
• Strong experience as a PA, or administrator 
• Excellent written and verbal communication skills 
• High-level organisational and multitasking abilities 
• Able to manage confidential information with discretion 
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) 
• Able to work independently and respond flexibly to changing priorities 
• Strong organisational and time management skills: Ability to prioritise tasks and meet deadlines.
• Excellent communication and interpersonal skills: Ability to interact professionally with all levels of staff.
• Strong attention to detail: Accuracy and thoroughness are essential.
• Experience in a fast-paced, high-pressure environment: Ability to handle multiple tasks and prioritise effectively.

Desirable Qualifications & Experience 

• Business Administration Level 3 or equivalent qualification 
• Previous experience in a school, Multi-Academy Trust, or public sector organisation 

•  Experience with project management tools and techniques.

• Bid writing experience