Job Purpose:

Act as prime initial contact for visitors and parents when on reception and provide day-to-day administrative support in our busy school office

General Administrative Duties including:

• Deal with face-to-face enquiries - greeting, registering and assisting visitors in a welcoming manner, always ensuring that the ethos, values and policies of the school are promoted and that safeguarding requirements are considered when allowing access to the school for whatever reason

• Answer incoming telephone calls in a timely and efficient manner, regularly checking the answerphone for messages whilst on reception

• Respond helpfully and sensitively to pupils and their parents as required

• Receive and sign for the delivery of goods

• Respond helpfully and sensitively to pupils and their parents as required
• Ensure all visitors and staff sign in and out, using the electronic ‘Inventry’ system.  All visitors are accompanied in school unless their appropriate vetting status has been confirmed
• Send out information/letters as required through the online parent email and text communication systems etc
• Monitor the school’s email address, ensuring emails are responded to and forwarded on to the correct staff member
• To ensure that the main entrance and office areas are kept tidy, notices and parent forms are up to date in order to provide a clean and welcoming environment
• Maintain a high degree of confidentiality with regards to issues concerning members of staff and pupils
• Maintain and operate manual and computerised records, including the school’s management information system

• To undertake other administrative duties as requested

 Professional Conduct

• To maintain high standards of professional behaviour towards colleagues and students

• To lead by example and to follow the School’s dress code and Code of Conduct

• To carry out duties in a friendly, helpful and professional manner

• To have a flexible approach and to be prepared for the unusual

Promotion of Corporate Values

• To ensure that our stakeholders are supported to the agreed standards according to the school’s Christian values 

• To ensure that a high level of confidentiality is maintained in all aspects of work 

• To uphold and actively support the School’s policies and procedures on the safeguarding of young people

This Job Description is current at the date shown but, in consultation with you, may be changed by the Co-Principals, to reflect or anticipate changes in the job commensurate with the salary and job title. 

St Mary’s and St John’s CE School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.