Hours: Full time 37.5 hours per week. 8am – 4pm Monday – Friday.  Working 40 weeks per year (Term time only, plus INSET days, plus one extra week)

Duties and Responsibilities:

Working under guidance to:

·         Ensure the office team members have the resources and materials to operate and perform effectively in their individual role.

·         Ensure, through the administration team, a professional, warm and kind welcome of visitors, and all school stakeholders.

·         Ensuring the handling of telephone queries and email queries, are done in a timely manner. Responding with kindness and being supportive. Using professional judgement to refer matters to the relevant stakeholders.

·         Ensure the office environment, reception foyer and communal areas of the school is kept tidy and well organised.

·         Ensure that staff work areas (reprographics, staff room, stock cupboards) are well stocked.

·         Ensure that administrative duties, statutory checks and documentation checks, reports and returns are completed accurately and submitted within the required deadlines, assisting and supporting the central team to achieve this.

·         To manage and ensure that routine office tasks are completed.

·         Ensure that the office and administration team comply with the Data Protection Policy.

·         Maintain office systems and procedures.

 

School Admissions

·         Oversee the administration of pupil admissions into the school for reception, along with all in-year admissions.

 

Job Description

·         Coordinate in conjunction with Headteacher open events for prospective parents/carers and arranging the booking of school tours.

·         Be the main point of contact for all school admissions for staff, parents, and the Local Authority.

·         Oversee the in-year transfer of children leaving the school and ensure information is transferred to the new school.

·         Ensure that children records (both physical and electronic) are created promptly and accurately.

·         Oversee the collection of forms and documentation, ensuring they meet the admissions criteria set by the Local Authority.

·         Monitor platforms and databases for information related to new offers, and transfer of pupil files. Ensuring these are processed in accordance with our admissions procedures.

·         Maintain and update pupil numbers with SLT and the Local Authority promptly.

·         In collaboration with SLT produce welcome letters and starter booklets for new admissions.

·         Be the key point of contact for all school admissions queries and first liaison with the Local Authority.

·         Work with the Trust CFOO to ensure value for money on purchases and sufficient quotes have been obtained for high value purchases.

·         Process orders in a timely manner. Communicate with staff on the status of their purchase.

·         Ensure that deliveries are received at reception, checked and delivery notes logged against original order.

·         Ensure deliveries are taken to the correct staff members.

·         Accurately input Purchase Orders into finance software, liaising with the Trust Finance Staff on orders still outstanding.

·         Ensure that all invoices and credit card receipts are processed in the Trust folders on a prompt basis.

·         Ensure cash is handled correctly, kept secured and banked promptly.

·         Handle petty cash request, ensuring forms and documents are recorded.

·         Work with the Trust CFOO to monitor school budgets.

 

General

·         To promote the welfare of pupils and adhere to schools safeguarding policies.

·         Any other reasonable requirements to meet the needs of the school

Benefits

·         We are committed to investing in our staff and their development as part of this, you will have access to ongoing training, support and mentoring.

·         The support of a growing Multi Academy Trust in continuing to develop the school.

·         Working collaboratively with our growing cluster of schools and the local community.

·         The support of very effective and knowledgeable Trustees and Academy Governors.

·         Free access to Health Assured Employee Assistance Programme.

·         Free onsite Parking.

·         Generous discount at the David Nieper Ltd factory shop.