Administration Assistant at Ward Jackson Church of England Primary School

This vacancy is only available to internal candidates who are currently employed at Durham and Newcastle Diocesan Learning Trust. Please do not apply if you are not currently employed at this organisation as your application will not be considered.

12 Days Remaining

Internal Applicants ONLY

Job Reference #

EDV/2024/WJCEPS/00633

Location

Clark Street, Hartlepool, County Durham, TS24 7LE

Contract Type

Fixed Term

Contract Term

Part-Time

Salary

£10,622.00 Annually (FTE)

Closing Date

Midnight, 3rd Jan 2025

Positions Available

Positions Available 1

Interview Date(s)

19/12/2024

Interview Date(s) 19/12/2024

About this Role

The School Office Administrator will:

• Manage the administrative and/or finance function within the school, including staff and systems.

• To track debts and ensure payments are made in a timely manner following policy and good practice.

• Plan, develop, organise and monitor support systems, procedures and policies

• Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools

• Ensure attendance, registers and child details are correct and accurate

• Provide support, advice and guidance on administrative issues to senior staff, governing body and others

• To ensure Governors information, details, expectations and administrative information is processed correctly and systems updated accordingly.

• Update website as needed

• Provide assistance to the Headteacher

• Support the Headteacher in the area of health and safety

• Ensure all asset management is up to date

• Liaise with other staff, pupils, parents/carers and external agencies

• Develop and maintain record and information system.

• Produce, and respond to, correspondence

• Contribute to marketing and promotion of the school

• Arrange supply cover for absent staff

• Be the first point of contact for visitors and parents – answering queries, resolving problems and making decisions where appropriate

• To attend any training courses relevant to the post, ensuring continuing, personal and professional development.

• Ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.

The Post holder may undertake any other duties that are commensurate with the post.

The post holder has common duties and responsibilities in the areas of:

Quality Assurance, Communication, Professional Practice, Health & Safety, General Management (where applicable), Financial Management (where applicable), Appraisal, Equality & Diversity, Confidentiality and Induction

Health and Safety

• Comply with the requirements of the Health and Safety at Work Regulations

• Take reasonable care for the Health and Safety of yourself and others

• Co-operate with the school in ensuring that Health and Safety responsibilities are carried out

• Ensure documentation is up to date and compliant

• To perform duties in line with Health and Safety and COSHH regulations and take action where hazards are identified, report serious hazards immediately to Head Teacher or other nominated person.

Knowledge and Skills

Willingness to undertake training to enable the post holder to keep abreast of new office and administrative systems and to enable them to continue to develop personally and professionally.

Supervision and Management

The post holder will often be required to work without direct supervision.

Key Contact and Relationships

Daily contact with the Headteacher, staff, children and families. General contact with other school staff and suppliers.

Safeguarding

To track and book all training for staff to ensure safeguarding compliance is met

The school is committed to safeguarding and protecting the welfare of children and young people and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement of employment.