Job Description:

17.5 hours, Monday - Friday 10.30-2.00pm, term time only.

Health and Safety:

• Administering first aid when necessary (training will be provided if required)

• Managing the administrative aspects of online educational programmes

Educational Support

• Manage the school's library and maintain accurate records of inventory

• Issue and manage fines related to the library and damages to books

Office Administration

• Ensure the office area is tidy and welcoming, including managing and updating displays (for example, gold frames and parent information) 

• Provide administrative support to teaching staff, including photocopying assessments, preparing educational resources, and managing curriculum information

• Work with the Office Manager to maintain the school’s calendar

• Schedule appointments and meetings for staff members, manage the signing in and out system

• Process and distribute incoming post, and manage outgoing post

• Arrange and coordinate parents evenings, availability and appointments for staff 

Record Keeping and Data Management

• Handle administrative tasks such as updating pupil records, managing school registers, and compiling various data

• Ensure pupil files are kept up-to-date

• Be responsible for the accurate completion of school registers and attendance

• Be responsible for the accurate completion of daily meal choices, ensuring all children have suitable lunch arrangements

School Culture and Environment

• Maintain an inviting reception area that reflects the school's values and culture

• Oversee lunchtime schedules and create rotas to ensure that pupils are properly supervised and enjoy a positive lunch experience.

• Collaborate with the school management team to ensure the efficient and smooth operation of the school

Personal Assistant

• Deliver administrative support to the SENC0 including calendar management, correspondence, and the preparation of presentations and reports.

• Act as a point of contact between the SENCo  and the public, managing all communication and facilitating the efficient resolution of issues as requested.

• Attend and document meetings on behalf of the SENCo as required, taking detailed notes and preparing summaries.

• Uphold strict confidentiality when handling sensitive information and fulfil ad hoc tasks as assigned, potentially providing support to other members of staff.

Visits to the school are warmly welcomed and encouraged but are not essential for applying.

Please ring the school office to arrange a visit on 01329 234381. The school reserves the right to interview before the advert has closed.

School website – www.woodcotprimaryschool.co.uk

Woodcot Primary School and University of Portsmouth Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Criminal Records Bureau checks along with other relevant employment checks