General duties – Premises and security

To be responsible for all aspects of site management including a wide range of duties and responsibilities connected with the fabric and grounds of the school. This includes security, cleanliness, porterage, monitoring contracts/ contractors, routine maintenance and refurbishment, minor repairs, advising the Academy Business Partner/Headteacher on suggested improvements to the general school environment, to improve productivity of site management and to carry out pre-planned maintenance programs.

The site Services Officer will be dependable, honest and self-motivated person, they will be the main key holder, responsible for opening and closing the school in liaison with the school cleaning team.

Carry out security procedures for the school buildings and grounds, take action to ensure site security.

Act as a nominated key holder and respond appropriately to alarm company, police call outs and other emergencies outside of the normal working hours.

Ensure that the sites are maintained and fit for purpose.

Routine and non-routine opening and closing and security of premises and grounds.

To monitor the performance of the cleaning team and to ensure a clean, tidy and well maintained school environment.

Carry out minor maintenance work and repairs including painting.  

Responsible for basic tools and equipment and report items, maintenance work that is required and is beyond the competence of the site staff.  

Check for damage and liaise with Academy Business Partner to have repairs carried out as appropriate.  

Operate heating plant to maintain certain temperatures and ensure adequate supply of hot water is available.  

Carry out frost protection procedures.  

Carry out procedures in event of fire, flood, breaking and entering, accident or major damage.  

Provide emergency access in the event of snow or minor flooding or similar emergency situations.  

Ensure playing areas, paths and shrub borders / hedgerows are free from litter / glass etc.  

Ensure drains and gullies are inspected to ensure free flowing and clean, dealing with blockages as necessary.  

Cleaning, hoovering and mopping corridors, hall, hub, staff room and offices as appropriate.  

Cleaning toilet areas within the site  

Taking part and leading deep clean within the holiday periods  

Ensure that caretaking and cleaning equipment is in a safe and working condition.  

Receive delivery of stock, materials, etc ensuring appropriate storage.  

Ensure adequate supply of fuel, light bulbs and janitorial materials are available, placing orders as necessary.  

Prepare for after school activities and ensure accommodation is prepared for normal school use.  

Undertake school lettings in accordance with the letting’s procedures.  

Lock school, check windows are secure, electrical items are switched off blinds are drawn and alarm is switched on at night.  

Check and empty outside bins.  

Outside litter picks  

Check and restock toilet rolls, hand towels and soap throughout the school. 

Health and safety and compliance  

Follow and comply with SSO log books and checks, such as fire alarm systems, weekly legionella flushing, etc.  

Review and update COSHH equipment and register.  

Ensure all compliance checks are completed in good time, liaising with outside contractors as required.  

Checking school playing field and perimeter fences daily.  

Assist ABP in undertaking risk assessments relating to site. 

Managing Contractors  

Undertake Managing Contractors training and manage all contractors on site appropriately  

Direct contractors to sites of repair and maintenance work.  

Inspect work of contractors where satisfaction note is required.