The office administrator will be a member of a small team, under the leadership and supervision of the Office & Finance Manager, and the Principal. They will work in the school office and will be the first point of contact for parents, children, practitioners and other visitors to the school. They will run the schools Breakfast Club.

Our school is a fantastic place to work. As part of a small Trust, we offer a range of benefits and CPD for our employees. 

Please do email office@wantageprimaryacademy.org for a tour or more information about the role.

The role will be full time 5 days a week (Monday – Friday 7.30am – 4.00pm).

Role Specific: Breakfast Club Lead

• Breakfast Club Supervision (7:40am – 8:30am)

• Organise and supervise the daily Breakfast Club, ensuring a safe, welcoming, and positive environment for pupils before the start of            the school day.

• Prepare and serve breakfast in accordance with food hygiene and health and safety requirements.

• Maintain accurate attendance records and ensure pupils are registered on arrival.

• Promote positive behaviour and support pupils' social interaction and wellbeing.

• Ensure safeguarding procedures are followed at all times and report any concerns in line with school policies.

• Set up and clear away breakfast club resources, maintaining cleanliness and tidiness of the designated area.

• Liaise with parents, carers, and school staff as required regarding pupil attendance and welfare.

• Support the smooth transition of pupils from Breakfast Club to their classrooms at the start of the school day

Role Specific: Office Admin

Communication

• To ensure the school office is organised and welcoming and sets the correct tone for the school, answering emails, phone calls and                 other correspondence.

• To receive enquiries made to the school and determine the appropriate priority of response and liaise with external agencies as                       appropriate.

• To ensure the school website and Facebook page is up to date and updated regularly, as appropriate.

General

• To receive enquiries made to the school and determine the appropriate priority of response and liaise with external agencies as                       appropriate.

• To support office manager to ensure all actions are met from audits, training and reviews

• To manage own inbox diligently 

• To manage office inbox 

MIS, pupil information and systems, including admissions

• To use Arbor (our school’s MIS) to ensure smooth pupil transitions and to complete/ delegate administrative functions needed when           pupils join or leave the school.

• To maintain the information for pupils and ensure the school Management Information System is accurate and up to date at all                         times. 

• To manage clubs, trips, visits and parents’ evenings on Arbor

Finance

• To organise parent-based invoices and/ or payments (via MIS) nursery and breakfast club, premises hire, clubs, trips etc and WCC

Systems and ordering

• To support OFM to carry out the annual Website Audit

• To support the Principal and staff to manage the ordering and stock levels of school supplies. To order from known suppliers,                             following policy and procedure

• To support to organise pupil Flu vaccinations (annual task), Height and weight for Reception and Year 6 pupils (annual task), vision                 screening in Reception (annual task), School photos (annual task)

• To monitor and ensure correct stocks of First Aid materials and administer First Aid to pupils. 

• Send out Newsletters (check and distribute)

Additional responsibilities: 

• Parental consent (walking home, tutoring)

• Follow up on pupil absence

• Liaise with Catering regarding new starters, school trips, menus, logins etc. Liaise with kitchen regarding distribution of bands and                class lists.

• Breakfast club and nursery lunch club registers – termly and as and when for ad hoc bookings

• All menus (including Christmas dinner organisation)

• Student update forms – annual checking with parents

• Birth certificates and admissions forms (nursery and school) including chasing codes

• Manage office mail inbox – daily

• Providing CTF files when children leave – as and when and chasing CTF files when new children start – as and when

• Parent’s evening (managing system and setting up evenings)

• Assist OFM with School and Nursery Admissions

• Ensuring the communal spaces are welcoming and tidy

• Supporting Nursery Lunch Club when needed