1             PURPOSE AND SCOPE

Work with the Trust Finance Manager to ensure efficient and accurate financial transactional processing and financial control throughout the Trust. Constantly seek to develop systems/controls to this end.

                  Work with the school teams to ensure accurate ordering and Goods Received Notes of goods/services on the accounting system. Process from this stage on through to payment and account reconciliation.

              O    Other financial duties to support the Finance Manager achieve overall efficiencies and control.

Play a supporting role in the on-going development of the Trust, providing guidance and support with regard to financial matters to Headteachers, School Business Managers/Office Managers and other staff of each member Academy as required.

Responsible for end of month processes.

The post holder should monitor workload and balance between St Pancras (base) and the wider MAT to aim for broadly equivalent time between all Academies pro-rata to size, reflecting that the post is funded equally across the MAT.

This role will be supporting two schools in Cambridge area so some travel will be required but not extensive.

2.       ORGANISATIONAL RELATIONSHIPS

2.1     Responsible to the Trust Finance Manager.

2.2     Work closely with school administrative staff in all Trust Academies to ensure proper working of finance transaction processing throughout the Trust.

3.       MAIN DUTIES AND RESPONSIBILITIES

The key duties of the post are set out below. This is not considered a complete listing of requirements and the post holder will be expected to undertake other duties as required in order to meet the overall needs of the post and Trust.

3.1     Processing of invoices from suppliers for all Trust schools. This includes:

o   Chasing of authorisation of invoices from the school (either Good Receiving of Orders or approval of non-Order invoices).

o   Posting of these invoices into PSF accounting system.

o   Significant responsibility in completing regular BACS payment runs to pay these invoices across the whole Trust

o   Dealing with supplier queries on the payment or non-payment of these invoices (liaising with the school role on reasons for non-payment).

3.2     Review supplier statements for outstanding matters and resolving.

3.3     Setting up all suppliers and customers on PSF and maintaining supplier/customer databases

3.4     Assisting the Finance Manager with systems admin of the PSF system

3.5     Posting of monthly credit card transactions from coded statements provided by the school and then reconciling these to the statements received from Lloyds.

3.6     Management of Trip accounts and other ad-hoc accounts as required.

3.7     Raising of Sales Invoices for the Trust schools (liaising with the School Finance Role). This will include being responsible for Aged Debtor Control, chasing payments.

3.8     Work with the Trust FM to standardise procurement across the Trust, improving Value For Money (VFM - being able to see where schools are purchasing from as processing the invoices).

3.9     Responsible for End of Month Processes

3.10 Administer other accounts as required by the Trust Finance Manager such as; Amazon Business account, cycle scheme, apprenticeships

3.11 Working with the Finance Manager to assist with School Budgets and reporting / monitoring.

4        GENERAL

4.1     Be aware of and comply with policies and procedures relating to child protection, health, safety and security and confidentiality, reporting all concerns to an appropriate person

4.2     Contribute to the overall ethos/work/aims of the Trust

4.3     Appreciate and support the role of other professionals

4.4     Attend relevant meetings as required

4.5     Participate in training and other learning activities and performance development as required

4.6     Treat all users of the Academy / Trust with courtesy and consideration

4.7     Present a positive personal image, contributing to a welcoming Academy environment which supports equal opportunities for all

4.8     Comply with health and safety policies and procedures at all times - Promote and ensure the health and safety of pupils, staff & visitor (in accordance with appropriate health & safety legislation) at all times         

             The Trust will endeavour to make any necessary reasonable adjustment to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.

Whilst every effort has been made to explain the main duties and responsibilities of the post, every individual task undertaken may not be identified.

Special Conditions of Service: Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975 as amended. Candidates are required to give details of any convictions on their application form and are expected to disclose such information at the appointment interview.

This job description will be kept under review and may be amended from time to time, following consultation with the post holder, to reflect changing needs of the Trust.