Office/Operations Administrator

Are you ready to join a school on a rapid journey of transformation? At St Giles Academy, we are working at pace to radically improve the life chances of every child in our care. In April 2025, we faced our greatest challenge, but just eight months later—and a mere 99 teaching days—St Giles successfully moved out of Special Measures. This achievement, recognised under the new Ofsted framework, is a testament to the "positive changes" driven by our leadership and the relentless dedication of our staff.

We are proud, but we are not finished. While our pace is fast, you will not be running alone. You will be joining a deeply supportive and committed team that has been forged through this period of rapid change. We pride ourselves on a culture of collective efficacy where we share the load, celebrate the wins, and troubleshoot challenges together.

The Role

·          Location:                      St Giles Academy

·          Salary Scale:              Scale 4, Points 7-11 FTE: £26,403 – £28,142

                                            Actual: £22,680 – £24,174

·          Contract                      Type: Permanent, 37 hours per week Term time + 5 days

·          Reports to:                 Principal

·          Closing Date:           10th July 2026

·          Start Date:                September 2026

Purpose of the Post

To provide a warm welcoming environment for all. Ensuring an outstanding reception, clerical, administrative, and financial support service to underpin teaching, learning, and school management alongside other members of the admin team and the Business Services Partner.

Key Responsibilities

Administrative & Operations:

• ·     Provide administrative services including confidential typing, diary management, preparing draft agendas, and taking minutes.

• ·     Undertake report preparation, storage, retrieval, and transmission using IT skills and a range of technology.

• ·     Manipulate information and undertake routine analysis to produce reports on pupil data and statistical returns.

• ·     Perform reception and telephone duties to provide courteous advice, information, and help to staff, pupils, parents, and the general public.
• ·     Support with attendance registers, safeguarding administration, and checking inventories to comply with statutory requirements. 

        Financial & Facilities Support:

• ·         Undertake order processing and resolve routine issues to ensure stock levels are maintained and payments are authorised.

• ·         Assist in planning and arranging school trips and events, including bookings, transport, and collecting pupil contributions.

• ·         Ensure all financial transactions are correctly authorised, processed, recorded, and reported, including banking monies.

• ·         Support with health and safety, medications, and first aid ensuring reporting and recording.

• ·         Support the Business Service Partner with aspects of their role including premises oversight.

The Person: What We Are Looking For

Essential Requirements

• ·         4 GCSEs, including English and Mathematics or equivalent qualification.

• ·         Experience in a similar role within a school environment and an understanding of school administrative processes.

• ·         Knowledge and use of MS Office and Google suites and MIS systems, and the ability to use a full range of office equipment.

• ·         High levels of honesty, integrity, and the ability to work positively within a team.

Desirable Requirements

• ·         NVQ Level 2 or 3 in Business Administration.

• ·         Knowledge and use of Arbor.

• ·         Knowledge of safeguarding and the Ofsted framework.

About our Trust

We are proud to have the highest performing primary and secondary schools in our area and we are honoured to have been shortlisted for the TES Inclusive Trust of the Year Award. Most importantly, we are proud that we are improving the life chances for our children and giving them the tools and the values to lead happy and successful lives.

Our Vision is to empower and inspire children, adults and communities to be ambitious, healthy and kind, dedicated to making our world a better place.  The work we do is underpinned by our DANCE values and our magnificent seven behaviours;

 Our Magnificent Seven Behaviours

●     We will act with integrity, honesty and transparency in all that we do

●     We will trust our fellow professionals and value their skills and knowledge

●     We will work collaboratively and encourage others to do the same

●     We will work inclusively, building and celebrating inclusive and diverse communities

●     We will be kind to ourselves and in all our dealings with others, acting with

●     compassion and empathy

●     We will communicate regularly and with clarity with our stakeholders and with each other, welcoming and reflecting on constructive feedback from others

●     We will be aspirational for all, wanting the best for ourselves and for everyone

Come and join our happy, values led trust that truly believes in “success and happiness for all”

Harbour Learning Trust is committed to safeguarding and promoting the welfare of children. All posts are subject to satisfactory background checks and enhanced DBS.

We warmly welcome visits to our school - please reach out to organise a tour or to discuss the role in more detail.

School office;

01522 785760

sgaenquiries@harbourlearningtrust.com