Job Purpose

As the Office Manager, you will play a vital role in the efficient day-to-day administration of the school office, ensuring a welcoming, organised, and professional environment. This role supports the Headteacher, staff, pupils and parents by managing administrative systems and overseeing office procedures.

This is a permanent role with an anticipated start date of 1 September 2026, working 37 hours per week, term time only.

About us

St. Albans Catholic Voluntary Academy is a primary school located in Chaddesden, Derbyshire. We are an Ofsted-rated Good school. 

We are part of www.srscmat.co.uk, bringing together the 25 Catholic Primary and Secondary schools in Derby City, Derbyshire, Staffordshire, Nottinghamshire and Stockport.

Everything we do is to better the lives and futures of our children, providing access to first-class teaching, both academically and spiritually and we are united by our collective vision to excel.

As Office Manager, your duties will include:

Office Management & Administration

• Oversee the daily operations of the school office
• Manage administrative systems, records, and procedures
• Ensure compliance with school policies and data protection regulations
• Maintain pupil records and attendance data accurately

• Manage school supplies and office resources

• Act as the first point of contact for parents, visitors, and external agencies
• Handle correspondence, emails, and phone enquiries professionally
• Support communication between staff, parents, and leadership

HR & Personnel Support

• Assist with recruitment administration and onboarding processes
• Maintain staff records and support absence monitoring
• Liaise with payroll and HR providers where necessary

• Support health and safety procedures and record-keeping
• Ensure safeguarding and confidentiality policies are followed
• Maintain accurate compliance documentation
• Lead GDPR policy and procedures

What we’re looking for:

• Proven experience in office administration or management
• Strong organisational and time-management skills
• Excellent communication and interpersonal abilities
• Proficiency in IT systems (e.g. Microsoft Office, school MIS systems)
• Ability to manage multiple tasks and work under pressure

What’s in it for you?

• An actual salary of £24,272 - £26,756 per annum (OLOL Band 4; Scale Points 11 - 17)
• Wonderful students who have a passion for learning and deserve the very best.
• A team of talented and highly committed staff in a supportive working environment.
• Terms and Conditions - we have committed to following nationally agreed terms and conditions for pay for both teachers and support staff.

A summary of our fantastic benefits are as follows:

• Access to first class CPD opportunities. We also work in partnership with Nottingham Teaching School Alliance to deliver meaningful and relevant CPD. Our Leadership Academy identifies and develops future leaders.
• Genuine opportunities for career progression - with 25 academies in our family, and 84 academies across the Diocese, opportunities for career progression are a reality.
• Professional assistance - you will have access to an Employee Assistance Programme which provides confidential, independent and unbiased information and guidance 24/7. If clinically advisable, it also offers face-to-face counselling sessions.
• Pension - automatic enrolment into the Local Government Pension Scheme for support staff, one of the most competitive on the market, with employer contributions of above 20% in most cases.

Closing Date: Friday 15 May 2026 at 9.00am

Visits are warmly welcomed so you can see for yourself, and we encourage you to talk to us to learn more about the role.  Please contact Jennifer Cartlidge on 01332673823 to arrange a visit or to discuss the role further.

You do not need to be a Catholic to work for our Trust and we warmly welcome those of different cultures, ethnicities, and beliefs. This includes those of all faiths, the Catholic faith and those without a faith who are supportive of the Trust’s Catholic character and Christian ethos. This diversity is fundamental to our values and enriches the lives of the students within our schools.  Our Trust strives to be a supportive, inclusive, caring, and positive community where every staff member has a sense of belonging.   We are a Disability Confident Committed employer and welcome applications from people with a disability or long-term health condition.

We are committed to safeguarding and promoting the welfare of children and young people and we expect all staff to share this commitment. An enhanced DBS check and other pre-employment checks including online searches are required for successful applicants.