About Astrea Academy Trust

Astrea Academy Trust is committed to delivering an exceptional educational experience for every child across our family of academies. Guided by values of ambition, integrity, and inclusion, we believe in the power of education to transform lives.

Our academies are supported by strong governance and dedicated professional teams who work collaboratively to ensure that every school is able to focus on what matters most: inspiring young people to succeed.

The Role

We are seeking a highly organised, professional and proactive Operations Assistant to provide comprehensive administrative and secretarial support to the Operations Manager and support the Principal and Senior Leadership Team at Astrea Academy Sheffield.

This is a pivotal role within the Operations Team, requiring absolute discretion, excellent communication skills, and the ability to manage competing priorities in a fast‑paced school environment. You will play a key role in ensuring the smooth day‑to‑day running of the academy while supporting strategic leadership and operational effectiveness.

Key Responsibilities

As Operations Assistant, you will:

• Lead and coordinate the recruitment and onboarding process for new staff, ensuring full compliance with safer recruitment and safeguarding requirements.
• Support HR administration activities and clerk suspension meetings as required.
• Provide advice and guidance to staff, pupils, parents and others as appropriate.
• Provide confidential and high‑level secretarial and administrative support to the Principal.
• Manage and coordinate the Principal’s electronic diary, correspondence, and inbox, acting autonomously where appropriate.
• Build strong working relationships across the school and wider Trust, contributing to a collaborative and supportive culture.
• Support the promotion of positive relationships with parents and carers and help resolve issues efficiently.
• Carry out any additional duties commensurate with the grade and responsibilities of the role.

What We’re Looking For

We are looking for a confident, resilient and solution‑focused individual who thrives in a busy environment and has a genuine passion for education.

You will bring:

• Proven experience in an administrative or executive support role.
• Excellent IT skills and the ability to learn and adapt to new systems.
• Strong organisational skills, with the ability to prioritise and multitask effectively.
• Outstanding communication and interpersonal skills, with the confidence to work with a wide range of stakeholders.
• Experience working within an educational setting is desirable but not essential.

Safer Recruitment

This role requires an Enhanced DBS check, in line with our commitment to Keeping Children Safe in Education.

Applications must be submitted using the Astrea Academy Trust application form. We are unable to accept CVs. If you require support with completing the application, please contact: recruitment@astreaacademytrust.org

Commitment to Safeguarding and EDI

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory pre‑employment checks, including references and an enhanced DBS check.

We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we are committed to providing reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities.

In line with Part 7 of the Immigration Act 2016, all public‑facing roles require holders to demonstrate fluent spoken English.

Flexible Interview Dates

We reserve the right to close this vacancy early. Interviews may take place during the application window, so early applications are encouraged.

Ready to Make a Difference?

If you’re looking for a rewarding role where your organisational skills and professionalism will directly support school leadership and the success of young people, we’d love to hear from you.

Apply today and become part of Astrea Academy Sheffield.