Attendance Officer - Level 4 at Longford Primary Academy

The St Bart's Multi Academy Trust, in partnership with Governors, staff and children of Longford Primary Academy are seeking to appoint a highly motivated and enthusiastic individual to join our hard working and committed team.

At Longford Primary Academy our children come first.  High expectations, mutual trust and respect are underpinned by a warm, supportive ethos.  In the best interests of our children we work very closely with our partner Academies. The successful candidate will be working alongside a team of caring, enthusiastic, dedicated staff, who are well-supported by their Senior Leadership Team.         

St Bart’s Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This position is subject to an Enhanced Disclosure check under the Rehabilitation of Offenders Act 1974. Further details regarding this check are available from schools. More information on St Bart’s Multi Academy Trust including our Prospectus and Safeguarding Policy can be found on our website  https://sbmat.org. 

Job Purpose:

• To manage refurbishment, expansion and other building advancements in terms of bidding, strategic planning, procuring and implementing building projects within the academies
• To manage pupil attendance records and monitor of pupil attendance
• To manage attendance processes in line with statutory responsibilities
• To maintain accurate attendance records and report on attendance and contribute to strategies that improve attendance
• To deal with enquiries and queries from parents
• To liaise with staff, students, parents, colleagues across the Trust and multi-agency partners to ensure that attendance processes are accurate and fit for purpose
• To proactively challenge students and parents where students are not present, not on time or not in lesson to ensure that all learning opportunities are maximised.

Key Responsibilities and Accountabilities:

The post holder will:

• Manage and deliver the attendance process by providing accurate student information regarding daily attendance.
• Through managing the attendance process record and provide information and data regarding punctuality.
• Manage attendance records throughout the day, ensuring systems are set up to accurately capture information on student movement.
• Ensure that registers are taken every lesson throughout the day and follow up any non-attendance. This will involve reporting and liaising with Senior Leadership to report where there are issues with errors with the registration process.
• To take responsibility for accurately maintaining registers for statutory reporting processes.
• Effectively and efficiently providing data driven attendance reports on a daily, weekly and termly basis.
• To develop attendance monitoring and reporting systems that support improvements in student attendance and ensure staff have access to relevant information.
• To act as first point of contact with parents. This involves taking absence calls and contacting parents to seek further information on student absence.
• To deal with parental enquiries, which can be challenging conversations and, occasionally, in difficult circumstances.
• To develop strong working relationships with the pastoral team, to identify and support student absence issues.
• To attend parental meetings, where required, to support student attendance improvements.
• To ensure that issues of attendance and admissions comply with the relevant equality, safeguarding and education legislation.
• To take responsibility for the records of all student movement. This includes those admitted to the academy, transferring to other schools and educated off-site and liaising with all relevant staff to ensure students are correctly on roll.
• To develop active partnerships with agencies to promote attendance and admissions strategies e.g. Local Authority, Government Agencies, Health and Children’s Services, voluntary groups and parent/carer organisations.
• To keep up to date around national initiatives and good practice as it relates to attendance and admissions strategies.
• When required, provide support for the student admissions appeal process, in liaison with the Local Authority and in line with the Trust’s policy and legislation.
• To provide information, advice and guidance (both internally and externally), and answer routine queries from internal and external enquirers, in line with the Trust’s policies and attendance procedures.
• You may also be asked to support home visits. Home visits are generally conducted with another member of the pastoral team.
• Support health and safety and safeguarding procedures by ensuring paper copes of registers are available in the event of systems failures.
• To take a proactive approach to supporting student attendance, this may include ad hoc tasks such as duties, patrolling areas of the school at key times or other ways of supporting the pastoral team with ensuring students are present in all possible lessons.
• To complete casework relating to penalty notice referrals and prosecution to the LA.

Our Offer To You

When you join the St Bart’s family, you’re joining a Trust that truly values it’s people. We’re proud to live by our PEACE values- Passion, Encouragement, Ambition, Collaboration, and Enjoyment, which are at the heart of everything we do.

Here’s what you can expect from us:
• A welcoming, supportive culture where everyone is respected, included and valued for who they are.
• Health and wellbeing support -including access to mental health resources, wellbeing days, discounted fitness memberships and staff discounts via Kaarp Benefits.
• Opportunities to grow- we’re passionate about development, with access to training, leadership pathways and mentoring to help you reach your goals.
• Recognition and rewards -from staff awards to everyday appreciation, your hard work is seen and celebrated.
• Financial peace of mind- competitive pay, pension schemes through LGPS or Teachers’ Pensions, and travel benefits.
• Your voice matters- regular feedback opportunities, engagement surveys and open conversations help shape how we grow together.

And above all, you’ll be part of something amazing - making a real difference to the lives of our brilliant young people every single day.