Administration Assistant

📍 Location: Heworth Grange School
💰 Salary: Grade 3 SCP 5 – 6 (£22,926.30 - £23,290.14)
⏳ Contract and Working Pattern: Permanent 36 hours, term time plus 5 days
📅 Start Date:  May 2026

About the Role

Heworth Grange School is seeking a dedicated and organised Administration Assistant to join our busy and friendly school office. This is an exciting opportunity to become part of a supportive and ambitious team and play a key role in the day-to-day running of the school.

The successful candidate will provide clerical and administrative support across the academy and assist with student services, helping to ensure the smooth and efficient operation of the school office.

Main Duties

Key responsibilities will include:

• Answering incoming calls and handling enquiries from staff, students and parents
• Welcoming visitors and ensuring safeguarding sign-in procedures are followed
• Providing first aid support (training can be provided)
• Word processing school documents and maintaining manual and computerised records
• Managing incoming and outgoing mail
• Assisting with school trip administration, including booking transport and venues
• Supporting attendance administration and maintaining student records
• Logging accident/incident forms
• Assisting with school uniform stock and sales
• General office duties including photocopying, filing and reception cover
• Supporting student supervision when required
• Ensuring first aid supplies are fully stocked

What We Are Looking For

We are looking for someone who:

• Has excellent communication and interpersonal skills
• Has strong organisational and time management skills
• Can work calmly under pressure and manage multiple tasks
• Is confident using ICT systems such as email, spreadsheets and databases
• Has previous administrative or secretarial experience
• Enjoys working in a school environment and with young people
• Understands the importance of confidentiality and safeguarding
• Can work both independently and as part of a team

A First Aid qualification is desirable, but training will be provided if necessary.

About Us

Heworth Grange School is part of Consilium Academies Trust, a values-driven Trust committed to Excellence, Equity and Integrity. We are a school that values not only academic success but also the personal development and wellbeing of every student. Our staff are supported through high-quality professional development and are part of a collaborative and supportive network across the Trust.

Safeguarding

Consilium Academies Trust is committed to safeguarding and promoting the welfare of children and young people. An Enhanced DBS check will be required for the successful candidate.

Applications and Information

For further information about the role please see attached recruitment pack including, job description and person specification.

If you have any questions about the role or would like to arrange a visit to Heworth Grange School, please contact Kirsty.gordon@consilium-at.com

Closing date for applications is Wednesday 8^th April 2026, 09.00am

Interviews will take place on a date to be confirmed

Please ensure that within your application you provide the names, addresses, and contact details for two referees, one of whom should be your current or most recent employer.

We look forward to welcoming a new team member who shares our commitment to excellence in education!

Consilium Academies is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Appointments are made subject to an Enhanced DBS Check, and where applicable, a prohibition from teaching check will be completed for all applicants.

The Trust is an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.

Under Part 7 of the Immigration Act 2016, the Public Sector fluency duty requires state funded schools to ensure candidates for their customer facing roles have the necessary standard of spoken English.