The School Administrative Assistant plays a vital role at the heart of our school, providing a warm welcome to families, visitors and pupils while supporting the smooth day-to-day running of the office. Working closely with senior staff, the role combines reception, administrative and organisational responsibilities, contributing to a safe, inclusive and nurturing environment where children and staff can thrive.

General Role

·        To be an ambassador for the school when meeting parents and other visitors and to act as first point of reference

·        To provide general administrative support to the school under the instruction of Senior Staff and to assist in the efficient running of the School Office.

·        To contribute to the overall vision and ethos of the school ensuring the best standards possible for pupils and staff.

Reception Duties

·        Providing a warm welcome to all. Dealing with telephone and face to face enquiries in an efficient and professional manner.

·        Ensuring that all messages are dealt with in a timely and accurate fashion and, where relevant, relayed to colleagues promptly.

·        Dealing with incoming and outgoing post and deliveries

·        To maintain the security and safeguarding of the school by controlling access and ensuring the completion of relevant procedures i.e. signing in, issuing of identification badges.

·        Providing information and support to other staff members as required.

·        Providing hospitality for visitors.

·        Ensure that all information is treated confidentially and to have absolute discretion at all times, complying with the school’s data protection procedures

Administration Duties

·        Provide general clerical/admin support e.g. photocopying, filing, complete standard forms, respond to routine correspondence

·        Produce lists/information/data as required

·        Undertake routine financial administration

·        Updating and distributing communications which may include but is not limited to the school noticeboards, newsletters and other communication with the school community

Resources

·        Operate relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, Management Information Systems)

·        Support the maintenance of stock and supplies, cataloguing and distributing as required, placing orders for purchasing requirements ensuring best value is achieved.

·        Support operation of uniform/snack/other ‘shops’ within the school

·        Provide general advice and guidance to staff, pupils and others

·        Support with meeting the Health and Safety requirements

Responsibilities

·        Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

·        Appreciate and support the role of other professionals

·        Attend and participate in relevant meetings as required

·        Participate in training & other learning activities and performance development as required

·        Be aware of and support difference and ensure equal opportunities for all