Duties and Responsibilities

The School Administrator is responsible for organising and managing all the administration duties in the school. The School Administrator works closely with the Headteacher on the day-to-day management of the school.

The main duties include:

Office administration

·        Responsibility for the daily running of the school office – ensuring systems and equipment support the efficiency of the school – photocopiers, filing systems etc

Communications

·        Communicating and liaising clearly and efficiently with the Headteacher, Governors, parents, staff, children, and visitors to school, which include outside agencies

·        Responsible for updating and maintaining communication areas of the School Website

·        Establishing positive relationships with key members of the local community ensuring the school’s excellent reputation

·        Minute taking for meetings as agreed with the Headteacher

Admissions

·        Liaise with Buckinghamshire Council in order to administrate all school admissions and leavers

·        Update the published admissions policy

·        Publicise and promote open days for prospective parents

·        Liaise with parents to arrange school tours

·        Liaise with Senior Leadership Team regarding pupil numbers

·        Support parents through the secondary schools admissions process

Attendance

·        To be the Attendance Officer for the school

·        To work alongside staff to promote excellent attendance, and work with children and families to reduce levels of absence

·        To ensure all attendance registers are completed accurately

·        To follow school policy of “first day contact” in response to absence

·        To ensure all unexplained absences are accounted for – morning and afternoon

·        To communicate promptly with parents to address and resolve lateness

Personnel and Safeguarding

·        Ensuring all HR requirements are undertaken for staff recruitment and appropriate induction takes place for new staff

·        Composing all necessary letters, documents and correspondence

·        With the Finance Officer, to ensure personnel files are correct and up to date

·        Responsibility for ensuring safeguarding is implemented with particular regard to DBS checks and maintaining the Single Central Record.

·        To support the school’s commitment to safeguarding children and promoting their welfare

Information Management

·        MIS System (Arbor): Responsible for inputs of all staff and pupil records, School and Workforce Census, School Assessment Data, Migration and Transfer Files

·        Emergency contact to all stakeholders in the event of an emergency or school closure

·        GDPR compliance

Assessment

·        Inputting EYFS and end of Key Stage Assessment Data, and generating pupil attainment reports for parents

·        Submitting data as required to the LA and DFE

General

·        To participate in training when required

·        Compliance with all school policies, safeguarding procedures, health and safety, confidentiality and data protection requirements

·        To contribute to the overall ethos, aims and values of the school and the Trust

The above is a list of key responsibilities but is not an exhaustive list. Duties may vary under the direction of the Headteacher.