About this Role

New Whittington Primary School are looking to appoint an exceptionally organised School Business Assistant who has experience in leading administration in a school setting or busy office environment. We are looking for a candidate who is motivated and can keep up with the busy demands of day-to-day school life, whilst still maintaining a friendly and approachable first point of call for our families and visitors. (NWPSA1)

The successful candidate should be confident and familiar in;

Administrator
- IT systems including but not limited to Microsoft office
- ensuring the effective collection of dinner money and daily entries into the class registers
- open and prioritising paper and electronic mail for staff, forwarding to the appropriate people as necessary
- completing and promoting free school meal authorisations
- using school transfer via the internet and post for admissions and leavers
- maintaining up to date electronic diaries for the school and parents through the website
- organising and maintaining filing systems for pupil records
- ensuring all electronic records of pupil contact details are up to date at all times
- administer first aid to children and staff where necessary
- completing the pupil workforce census
- recording of incidents including accident forms
- inputting end of key stage data

Finance
- managing and monitoring licences, insurances and contracts on behalf of the school
- ensuring the proper collection, reconciliation and banking of any monies received by the school
- completing month end procedures including income, VAT returns and banking
- authorising orders and invoices

HR
- being responsible for the completion of all new starter paperwork and other documentation relating to staff employment
- maintaining the single central record
- act as the school's data protection officer
- process payroll data ensuring accurate payments

Context

The descriptions below of our ‘why’, ‘how’ and ‘what’ define the work we are developing as a Trust. They are an aspiration, and we are always striving to achieve them.

We ensure our ‘why’, ‘how’ and ‘what’ hold us to account for the work we do.

Why do we exist? 

Our purpose is to ensure every LEARNER has choices about their future

• Our first job is to support and extend learning for pupils to provide them with the skills and knowledge to make those choices.
• Our second job is to make sure no child is ignored, no family is unsupported and no life is wasted, by providing intervention at the earliest opportunity.
• Our responsibility to education is to provide an environment where practitioners can collaborate, learn from each other, take risks and reflect

How will we act?

We will use our purpose as a driver for our culture, ensuring we are;

 Connected (sharing information openly, broadly and deliberately)

Helpful (embracing servant leadership and use initiative to solve the problem)

Organised (employing efficient strategies and trust colleagues to deliver)

Informed (asking coaching questions to understand what is happening)

Candid (disagreeing openly and compassionately)

Effective (only retaining our best elements and looking for continuous improvement)

Simple (avoiding complexity and increasing clarity)

What is our strategy?

We will use our culture to ensure the work of the Trust;

·         Focuses on creating capacity (time and resources) for schools

·        Ensures support is agile, providing intervention at the earliest opportunity

·        Supports schools to employ and invest in the best educators for children

·         Seeks continuous improvement and disruptive innovation  

This is a fantastic opportunity for the right person.

 Due to this post having access to children and/or vulnerable adults, the successful candidate will be required to undertake a Disclosure and Barring Service check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.