Administration Assistant

Merrydale Junior School

Salary: Grade 6 Pay Point 9-10 ,approximate starting salary of £22,240 (Pending Support Staff Pay Award Salary Uplift)

Hours: 37 hours per week and 40 weeks per year ( Term Time of 38 weeks, plus INSET training days & one additional week) 

Contract Type: Permanent 

Working Pattern: Monday to Friday 08:30-16:30, with an unpaid lunch break of 30 minutes

About the Role

We are seeking to appoint a highly organised and motivated Administration Assistant to work within our successful school team to provide confidential, effective, efficient and flexible administrative support to the school and wider community with minimal supervision.

• Key Responsibilities

  • Produces and creates typed documents from hand-written, pre existing information, making layout presentation decisions.
  • Carries out discrete area of work prioritising tasks, deciding on how to perform tasks, using own initiative to get task completed (i.e. resolving non-complex queries, problems). 
  • Interrogates databases to produce less routine reports (may involve designing simple spreadsheets), identifying and problems/issues with data produced. 
  • Arranges meetings at request of senior leadership team and takes notes of informal meetings, e.g. team meetings. 
  • Responds to less routine correspondence, requiring non-standardised factual response for signature by SLT.
  • Processes documentation (e.g. invoices, payments, journals and timesheets) to check or allocate nominal coding, verify calculations, obtain incorrect or missing information before passing for certifying. 

  What We’re Looking For

  Qualifications:

  • NVQ 2 or equivalent, or equivalent level of experience
  • Use of ICT applications relevant to the post, i.e. Word, Excel, Access, Power Point

  Experience:

  • Experience of responding to members of the public in a work setting
  • Experience of completing basic administrative tasks alongside working in a school setting

  Skills & Knowledge:

  • Excellent interpersonal skills, able to deal with a variety of people, including students, where necessary, sensitively, emphatically and, when necessary, assertively
  • Able to operate effectively as a member of a team and with minimum supervision
  • Able to be assertive when necessary, to achieve appropriate priorities and outcomes
  • Able to make judgements about processing calls and correspondence (e.g. filtering, passing on to other staff, etc)

  Please refer to the Job Description and Person Specification to support your application.

   

  Why Join Us?

  Professional Growth & Support

  • Ongoing professional development opportunities.
  • Access to learning networks and visits to other organisations.
  • Supportive leadership and a highly committed team.
  • Highly committed and motivated Team
  • A role which has the opportunity to make a real difference whilst having fun
  • A established Central Services Team who support schools and wider colleagues

  Work-Life & Wellbeing Benefits

  • Flexible working options.
  • Employee Assistance Programme (EAP).
  • Defined benefit pension scheme.
  • Be an integral member of the team in a vibrant school.
  • Create an outstanding learning environment for the success of all of our children.
  • Play a significant part in continuing to develop our school.
  • Be part of a wider community of Discovery Schools Trust.

  Additional Perks

  • Free parking.
  • Cycle-to-work scheme.
  • Gym discounts.
  • Eyecare vouchers.
  • Dental support.
  • Retail discounts.
  • Annual incremental pay increases within the pay scale.

  Equal Opportunities & Accessibility

  We welcome enquiries from everyone and value diversity in our workforce.
  Applications are welcome from all sections of the community regardless of gender identity, ethnic origin, disability, age or sexual orientation. If you require assistance completing your application, please contact hrsupport@discoverytrust.org for support.

  Depending on your role, occasional travel between Discovery locations may be required. A valid driving license and appropriate business insurance are necessary, and you will need to provide evidence of these documents

  More about Discovery Schools Trust

  Discovery Schools Trust is dedicated to improving learning and teaching by creating a culture that promotes excellence. The needs of all children are placed at the heart of all decision making regardless of the school they attend. Teaching and learning excellence are shared through learning networks, sharing of ideas and materials as well as leading practitioners between schools. Discovery has developed a school improvement system which focuses on improving outcomes for all children. It also places staff development, talent management and succession planning at the heart of achieving outstanding organisations.

  Please note that interviews for this position may be made earlier than the stated closing date if a suitable candidate is identified. Therefore, we encourage interested applicants to submit their applications promptly. Early submission will not only ensure consideration for the position but also increase the likelihood of being invited for an interview. We appreciate your understanding and look forward to receiving your application.

  Safeguarding Statement

  We are committed to safeguarding our pupils; therefore, the successful applicant will require an Enhanced Disclosure from the Disclosure and Barring Service (DBS) and references.

  AI

  While we acknowledge the advantages of AI in crafting personal statements for applications, we strongly encourage and expect applicants to personalise and tailor responses. Please note that the Trust may utilise AI checking solutions during the application review process and will be considered when shortlisting. 

  Apply Now!
  If you are ready to make a difference in children's lives, apply today!