EHCP Administrator at Doubletrees School
New
New
About this Role
About us:
Based at Doubletrees School, the EHCP Administrator plays a vital role in ensuring that pupils’ Education Health and Care Plans (EHCPs) are managed effectively, accurately, and in line with statutory requirements.
You will be the central point of coordination for Annual Reviews, Transition Reviews, and in‑year updates, working closely with parents, carers, external professionals, and the Local Authority. This role is ideal for someone who is highly organised, confident with administrative systems, and passionate about supporting positive outcomes for children and young people.
Key Responsibilities:
Annual Review Coordination — Plan, schedule, and administer Annual Reviews,
EHCP Administration — Monitor and support EHCP processes across the school.
Parent & Professional Liaison — Act as the first point of contact for EHCP matters, maintaining positive relationships with families and partner agencies.
Minute Taking & Documentation — Attend review meetings, take accurate minutes, update documents, and produce reports for the Headteacher.
School Report Management — Generate School Report documentation, manage deadlines, coordinate tutor contributions, proofread, and distribute reports.
Data Management — Maintain accurate pupil records, update school systems (including SIMS), and ensure all Annual Review data is recorded correctly.
General Administrative Support — Provide administrative assistance to senior leaders and the wider admin team, including letters, confidential tasks, and operational support.
Record Keeping & Filing — Maintain paper and digital filing systems, photocopying, archiving, and ensuring compliance with Trust and statutory requirements.
Reception & Team Support — Offer reception cover and contribute to wider administrative functions when required.
Our Total
Reward Offer:
The Special
Partnership Trust recognises the importance of developing a properly implemented People Strategy to underpin the overall strategic aims of the
Trust.
Our People
Strategy is designed
to help us attract prospective high calibre candidates, as well as drive
engagement, productivity and retention of our high performing and high
potential employees. It reflects our
belief in putting our people first. This
does not mean putting our learners second. It
is based on the philosophy that if we create a positive and rewarding work environment, if our staff
feel motivated, well managed and well supported, they in turn will
provide the best possible outcome for
our learners.
We recognise that
our total reward offer, has got to consist of more than just money. We seek to
provide our staff with a diverse range of benefits that support their day to
day needs both at work and outside of work. These
include generous leave entitlements and pension scheme as well as access to
health/wellbeing tools, training
& development, career pathways and opportunities to ensure they feel
valued.
Please visit the Special Partnership website, www.specialpartnership.org for further information about our Trust, or to learn more about our People Strategy and Benefits click here.
If you need the application form or any part of the recruitment process in a different format, please contact us directly at epowell@doubletrees.org.uk and we will make the necessary adjustments.
Are you ready to make a lasting impact? Join us today.
Safeguarding:
The Special Partnership Trust is committed
to safeguarding and promoting the welfare of children and young people and
expects all staff and volunteers to share this commitment. All offers of
employment are subject to the satisfactory completion of checks and references,
including an Enhanced Disclosure and Barring Service (DBS) check. In accordance
with guidance in Keeping Children Safe in Education; the Trust will undertake
an online search of all shortlisted candidates.
Related Documents
Contact Details
Emma Powell
01726812757
epowell@doubletrees.org.uk
Doubletrees School would like all candidates to answer specific questions for the personal statement section. For reference, here is a preview of the questions/headings:
- This important part of your application will be used to decide if you meet the criteria and should be shortlisted for interview. Refer to the role information supplied and tell us how your skills and experience match. Use examples where possible and provide the situation or task, your action(s) and the result. If you are applying for your first job, provide examples of other relevant experience that will help us decide your suitability, e.g. gained through education, the community etc.
- We are committed to safeguarding children and young people. From your training and/or experience, please give examples which demonstrate your knowledge and commitment to safeguarding and how you would ensure these vulnerable groups remain in a safe environment. Word Limit: 200 words
Doubletrees School
Open Data obtained from: Department for EducationCornwall
PL24 2DS
Let us know you are interested in working with us by joining our Talent Pool.
If you are available for opportunities within our wider family of schools, why not join our Trust Talent Pool?
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