HR Management 

Manage the HR employee administration process, including the SCR, Workforce Census; accurate processing of employee and payroll details; maintaining records; deal with general queries of policy and procedure (e.g. expenses, sick leave, leave of absence).  

GDPR 

Ensure that the academies have systems and procedures in line with the Trust Policies linked to GDPR, Data Retention and processing including the maintenance of asset registers.

Recruitment

Co-ordinating the HR administration of employee recruitment, undertaking all pre-employment checks in accordance with Safer Recruitment Practices and Keeping Children Safe in Education legislation.  Generating employee contracts.  

Safeguarding

To ensure that school is thoroughly safeguarded through the management and administration of the Single Central Record.  

Advice

In liaison with the central HR team, provide low-level advice on policy and procedure to the academy and governing body.  

Administration 

Line manage relevant employees in the team and provision of PA support to the SLT as and when required.

Attendance

Monitor and assist in the management of employee attendance and leave to ensure a continuous service through the year.

Strategy

Ensure effective administrative systems and practice for the smooth and efficient running of each academy.  

Reception

Ensure that the office reception is efficient and high quality to serve the needs of children, staff, parents and visitors.

ICT system

Have an overview of the computer network and management information systems.

Reports

Prepare, or quality assure, reports (including H&S) as required.

Liaise with the local authority, Ofsted and the DFE as required.  

Licences

Maintain efficient systems for obtaining necessary licences and permissions. Ensure their relevance and timeliness.

Pupil records

Ensure efficient systems for the maintenance of pupil records.  To include the School (Pupil) Census.  

Non-teaching services

Manage non-teaching services, such as school transport and the use of external venues.

Petty Cash

Management and administration of petty cash.

Promotion

Promote the school to different audiences and raise the positive profile of the school.

Customers

Dealing with complaints and praise regarding site and non-teaching issues.

Local business

Liaise with local businesses for fundraising, joint projects and general support of the school.

Summary:

The Senior Office Manager will:

• Support the Executive Principal with the logistics of diaries and smooth running of events for the academy.

• be routinely involved in more complex day to day issues, one-off projects;  

• supervise and train administration employees who input records;

• produce standard documents;  

• solve problems, set up processes etc;   

• handle difficult/sensitive situations without supervision; 

• prioritise and manage own workload and supervise workload of others;  

• be able to work under limited supervision;  

• be proactive and use initiative;

• be expected to contribute to the management of change within the school;  

• input at a high level of responsibility for the successful and smooth running of the school in many areas, particularly the supervision of all clerical support, statistical control and pupil welfare.

• The Senior Officer Manager will be expected to undertake all of the above for prolonged periods (for all or most of the day) in a complex setting with conflicting demands.

Competencies:

The Senior Office Manager will:

• be expected to routinely use computer reports to monitor attendance;

• research and download documents and information;  

• undertake research for inclusion in reports;  

• be able to compile papers for presentation to the SLT and/or Governors;  

• have the capability to amend standard reports to suit school;  

• attend Governors’ meetings to assist SLT and to present information.   

• Attend and contribute at SLT meetings.

  
  

  Wellspring Academy Trust is committed to safeguarding and promoting the welfare of our pupils. All posts are offered subject to enhanced DBS checks. As this role involves working with children in regulated activity, please note that it is an offence to apply for the role if barred from engaging in regulated activity with children and vulnerable adults. References will be requested and an online search carried out for shortlisted candidates, prior to attendance at interview. Further pre-employment checks, including prohibition from teaching, childcare disqualification and section 128 checks, if deemed relevant for the role, will be completed for the successful candidate upon acceptance of the post. We are committed to equal opportunities and to promoting diversity. We want our people to reflect the diversity of our communities, and we welcome applications from people from all backgrounds, especially from under-represented groups, including those from Black, Asian and minority ethnic communities. If you are currently living overseas or have lived / worked overseas in the last five years please be aware that you will be required to provide an overseas criminal records check from the country/countries you have resided in, if you are the preferred candidate for the post.

  
  

  Visits to the school are recommended and welcomed. Please contact Catherine Batley to arrange.