Attendance Officer at Rugby Free Secondary School

New

Job Reference #

EDV/2026/RFSS/41336

Location

Anderson Avenue, Rugby, Warwickshire, CV22 5PE

Contract Type

Permanent/Term Time Only

Contract Term

Full-Time

Salary

£25,583.00 - £27,254.00 Annually (FTE)
37.5 hours per week, 39 weeks per year, (£22,372 - £23,834 pro rata) Salary depending on experience

Closing Date

11:59pm, 5th Feb 2026

Start Date

As soon as possible

Positions Available

Positions Available 1

About this Role

Salary

Proficient Band

£25,583 - £27,254 FTE, (£22,372 - £23,834 pro rata)

Hours

37.5 hours per week, Term Time Only (39 weeks per year)

Reporting to:

Senior Assistant Headteacher and Senior Attendance Champion

Liaising with:

Directors of Learning, Heads of Year, Teaching and Associate Staff, Students and Parent/Carers

Start Date

As soon as possible

Overarching Roles and Responsibilities

• To monitor the attendance email and phone-line, and update the school systems accordingly

• To collate all evidence related to authorised/unauthorised absence including absence requests • To monitor and follow up missing and inaccurate lesson registers, including 'Student Missing' alerts

• To collect information and collate reports as and when required

• To print out daily fire registers

• To complete Child Missing in Education forms as required

• To report all Transition Plans to FAP (Local Authority)

• To complete 'Returns' every 10 days of absence, to go to the local authority

• To work with Warwickshire Attendance Service to identify concerning attendance patterns

• To update the 'Days Lost' spreadsheet on a weekly basis

• To update the 'Suspensions and PEX' spreadsheet as necessary

• To create student attendance/punctuality reports as and when required

• To provide attendance and administrative support to the school as and when required

• To monitor the late door each morning and be responsible for Late Detentions

• To provide SLT with a pick up list for Detentions before lunch

• To undertake home visits when necessary

• To ensure the DfE have accurate attendance statistics

• To provide the Headteacher with a termly attendance report before LAB meetings.

• To provide appropriate information to Senior / Pastoral Leaders before parental meetings.

Generic Responsibilities of all Rugby Free Secondary School Staff
To continue personal development as agreed To engage actively in the performance review process Establish and maintain effective relationships and communication with staff, parents and students Uphold the high standards of the school in all communications. Adhere to the schools policies. Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task to be undertaken may not be identified Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description Employees are expected to adhere to Rugby Free Secondary School’s agreed Code of Conduct The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition Individuals have a responsibility for promoting and safeguarding the welfare of children and young people they are responsible for or comes into contact with. Part of this responsibility involves the checking of visitor identification at the point of school entry and the issuing of relevant safeguarding information. Ensure all tasks are carried out with due regard to Health and Safety To remain confidential at all times To undertake appropriate professional development including adhering to the principle of appraisal To adhere to the ethos of the school To promote the agreed vision and aims of the school To set an example of personal integrity professionalism
Safeguarding
To ensure that all students have a safe environment in which they can learn, reporting any concern about the environment to a member of the site team or if appropriate to one of the Designated Safeguarding Leaders To be aware of systems which support safeguarding and following the procedures as highlighted in the Safeguarding Policy To identify students who may benefit from early help as soon as possible and discuss this with one of the Designated Safeguarding Leaders To consider at all times what is in the best interests of the child To protect students from maltreatment; preventing impairment of students health or development; ensuring that students grow up in circumstances consistent with the provision of safe and effective care To take action to enable all students to have the best outcomes This job description does not form part of the contract of employment. The job description will be reviewed at least once a year and it may be subjected to modification or amendment at any time after consultation with the holder of the post. If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm, and sense of humour to take us forward in this exciting curriculum area then please get in touch. To arrange a visit to school or for an informal discussion with the Director of Learning or Headteacher, please call Sarah Covill, Operations Manager, on 01788 222060 or email; Scovill@rugbyfreesecondary.co.uk This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title. We reserve the right to withdraw this vacancy at any time Triumph Learning Trust is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. TLT is always happy to receive speculative applications from excellent teachers and support staff. The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.