School Administrator at Shaftesbury School

Applications will be reviewed as they are submitted and an appointment may be made before the closing date, therefore an early application is encouraged.

Salary: Grade 6, Point 6 - 9: £8,923- £9,357per annum (subject to experience)*

Contract: Permanent, 15 hours per week, 38.4 weeks of the year (term time plus 4 inset days)

 *The salary quoted reflects the annual salary for the position at the time of advertising. Payment will be made in equal monthly instalments and will be adjusted at the start of employment, and again if employment ends partway through the school year, to ensure the correct salary is paid for work completed during the academic year.

We are seeking a highly organised and professional School Administrator to join our busy and friendly school office. This is a varied and rewarding role at the heart of the school, supporting staff, students, and families while ensuring the smooth day-to-day running of administrative systems.

You will provide high-quality reception and administrative support, coordinate key school processes, and contribute to delivering a positive and welcoming experience for all visitors.

Please see the attached 'School Administrator - Role Profile' for more information on the key responsibilities and tasks the successful candidate will be required to undertake. 

The successful candidate will:

• Provide front-of-house reception support, acting as a first point of contact for visitors, students, and parents.
• Manage the school office email inbox and telephone enquiries
• Provide administrative support to Heads of Year and the Pastoral Team

• Maintain accurate manual and electronic records, including the school MIS.

We are looking for someone who:

• Holds an NVQ Level 2 in Administration (or equivalent experience).
• Has GCSE English and Mathematics (Grade C/4 or above).
• Has strong IT skills, including experience with Microsoft Office and administrative systems.
• Demonstrates excellent communication and interpersonal skills when dealing with staff, students, parents and visitors.
• Is highly organised, able to manage competing priorities, and work both independently and as part of a team.
• Can maintain confidentiality and professionalism at all times.

Previous experience working in a school environment would be desirable but is not essential.

SAST will conduct online searches of shortlisted candidates. In line with KCSIE guidance, this will be part of safer recruitment checks, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not be on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern. 

Safeguarding responsibilities associated with this role may include engagement in regulatory activity, such as administering first aid or supporting an upset child.  It will have contact with young people on a day-to-day basis.  SAST is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  The successful candidate will have to meet the person specification and the post is subject to safeguarding checks, including an enhanced DBS check and Children’s Barred List check.  The post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. 

SAST recognises the benefit of having a diverse workforce and is committed to building a workforce which reflects diversity from the communities it serves. SAST values the contributions from all staff from a wide range of different backgrounds and actively seeks to promote an environment that is free from discrimination and harassment and at the same time supports fair promotion and cultural acceptance. Under the provision of the Equality Act 2010 SAST welcomes applications from everyone and operates a recruitment process which is fair and does not discriminate against or disadvantage anyone because of their age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex, or sexual orientation.  

This role is UK- based and your right to work will need to be established as part of the appointment process.