Gladstone Park Primary School

Our school is proud to be part of Anthem, a multi-academy trust that creates ambitious and successful schools where every child thrives.

Gladstone Park Primary School strives to enable all children to maximise their potential and develop as confident, resilient and emotionally literate individuals, fully prepared for future life. Gladstone Park Primary School provides an exciting and relevant curriculum that encourages a lifelong love of learning, within a stimulating and positive environment where children feel happy, safe and valued as individuals.

Job Purpose 

​​​The Attendance & Admissions Assistant will work with the Headteacher, other school staff, parents, pupils and outside agencies to ensure the positive attendance of pupils across the school. Be responsible for providing administrative support of in-house admissions and monitor whole school attendance.

 Main duties and responsibilities 

Within Attendance:

·       Advise and assist parents/carers to maintain regular school attendance of their children 

·       Communicate clearly to parents/carers the attendance procedures and expectations of the school 

·       Collect and analyse attendance data to enable identification and tracking of pupil attendance 

·       Input daily attendance data onto the BromCom management system 

·       Accurately minute meetings (and where relevant, telephone conversations) with parents/carers 

·       Monitor and track whole school attendance and punctuality and to send out letters where appropriate 

·       Produce attendance reports and follow up unauthorised absences on a weekly basis 

·       Produce termly reports for the Headteacher and Anthem Community Council 

·       Monitor and track the attendance of groups of pupils, particularly those designated as ‘disadvantaged’ 

·       Develop and maintain links with parents/children and the local authority’s Educational Welfare Service 

·       Monitor and ensure that correct attendance codes are entered in class registers and on BromCom 

·       Schedule and attend school-based meetings with parents/carers as necessary 

·       Liaise and work closely with the DSL, Leadership team, external agencies and other professionals in order to develop effective strategies to improve attendance and reduce unauthorised absence 

·       The timely production of termly attendance and absence statistics, including Census 

·       Telephoning parents to discuss absence in a sensitive but firm manner and building positive relationships with parents and developing strategies to improve attendance 

·       Maintain your own records to report effectively to the Headteacher for each enquiry and record timely follow-up actions 

·       Print half termly certificates for individual pupils and class attendance percentage 

·       Carry out appropriate administrative duties as required by the Headteacher 

Within admissions: 

·       Provide information and advice to applicants on Admissions from first enquiry through to enrolment by monitoring the admissions email address 

·       Liaise closely with respective staff with regards to the smooth transition/induction of new families, and support arrangements for new starters 

·       Record accurate and timely information relating to school Admissions (enquiries/visits/applications/app withdrawal/starters and leavers) on BromCom, and other systems as may be required to ensure completeness of data 

·       Liaising with borough admissions department to maintain an accurate and on-going list of students to be admitted in September and in year 

·       Entering pupil data onto the computer from applications received for admission for all phases of school entry 

·       Export / Import CTF files from DfE website and import to MIS 

·       Be aware of and comply with policies and procedures, and report all concerns to an appropriate person, in respect of: 

·       child protection and safeguarding 

·       health, safety and security 

·       confidentiality

·       data protection 

·       Ensure all pupils have equal access to opportunities to learn and develop. 

·       Undertake these duties within agreed departmental service/school objectives, policies and procedures and promote the Council's Equal Opportunities Policy. 

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, visitors and volunteers to share this commitment. All post holders are subject to an Enhanced DBS check, suitable references and other essential checks. Staff involved in recruitment and selection are trained in safer recruitment, and all staff and volunteers undertake child protection training.