Administration Assistant at Manor Oak Primary School

Job Reference #

EDV/2026/MOPS/53769

Location

Sweeps Lane, St Mary Cray, Orpington, Kent, BR5 3PE

Contract Type

Permanent

Contract Term

Part-Time

Salary

£28,617.00 Annually (FTE)
Actual £8,955.16

Closing Date

12:00pm, 27th Feb 2026

Start Date

ASAP

Positions Available

Positions Available 1

Interview Date(s)

Tuesday 3 March onwards

Interview Date(s) Tuesday 3 March onwards

Office Administration & Reception

Oversee the smooth day-to-day running of the school office, ensuring a welcoming and professional environment.
Act as the first point of contact for parents, visitors and external agencies - handling phone calls, emails and face-to-face enquiries with efficiency and warmth.
Coordinate school communications such as newsletters, letters to parents, and website updates.
Support the organisation of school events, trips and meetings, including diary management for senior staff.

Pupil & Attendance Support

Maintain up-to-date medical records.
Maintain confidentiality and support safeguarding procedures by managing sensitive information appropriately.

Administrative & Clerical Support

Provide comprehensive administrative support to the Headteacher and senior leadership team, including minute-taking, data entry, and report preparation.
Maintain manual and computerised records using the school’s MIS (e.g. Arbor), producing reports and data as required.
Manage general clerical tasks such as photocopying, filing, word processing, and handling correspondence.
Sort and distribute mail, complete standard forms and submit returns to external agencies (e.g. DfE).

HR & Compliance

Support HR processes including maintaining staff records, processing DBS checks and assisting with recruitment.
Ensure compliance with school policies, including safeguarding, data protection and health and safety.

IT & Systems Support