KEY PURPOSE

Under the supervision of the Exams and Data Manager, to proactively prepare for all examinations and assessments in line with procedures.

ACCOUNTABILITIES

The appointee will be line managed by the Exams and Data Manager

PRINCIPAL RESPONSIBILITIES

Exams and internal assessments

• To have a detailed working knowledge of the appropriate examination Procedures and Practice; and take advice from line manager when unsure;
• To suggest developments for systems within the academy to manage the essential collection of data to ensure that all board deadlines for administrative purposes are met;
• Provide a Centre timetable to include dates, times, venues and number of candidates, resolving examination clashes in accordance with regulations;
• Carrying out administration for the daily running of examinations.   This will include ensuring that all required materials are in the examination rooms for the start of the examination;  arrangements for candidates with special educational needs are in place, and the number of invigilators complies with the ratio required by the Examination Boards;
• To liaise with a team of invigilators to fulfil their obligations to the Examination Board in accordance with the regulations;
• Ensuring the safe custody of examination papers in accordance with regulations and prompt dispatch to the examiners;
• To disseminate curriculum materials to colleagues, memoranda from examination boards as and when necessary;
• To pass information on curriculum developments to colleagues and bring new examination courses to the attention of others;
• To collect and distribute examination results;
• To oversee checking and distribution of certificates;
• To process enquiries about results and returned scripts;
• To liaise with finance to confirm the cost of examination expenditure and alert others to current entry practices and direct attention to the financial costs involved;
• To plan and administer all external and internal examinations and revision sessions, including rooming, seating, invigilation, advertising and special arrangements;
• To encourage a positive examination culture in the academy to which all staff and students subscribe;
• To seek help and guidance from the exams lead, as necessary;
• Provide updates for website;
• Data input on to databases, e.g CLM, SIMS.

Timetable administration

• Allocate and maintain student timetables and grouping records, in accordance with the school timetable and acting under the instruction of the appropriate member of the senior leadership team;
• Carry out end of year processes as part of preparing a new academic year calendar in Bromcom;
• To support with the promoting of students into the new year structure, incrementing their curriculum years. Ensuring class labels are consistent and clear;
• To support the senior Data Manager to ensure and manage the smooth transition from one academic year to the next with all sections of Bromcom;
• Update and apply periodic and casual changes to courses, teachers, rooms etc;
• Transfer data by identifying students using KS2 SATs results and manually locate for DfE & upload to Bromcom their KS2 scores onto SISRA;
• Set up and maintain registration groups, allocate student memberships, tutors and heads of year, as instructed by SLT Lead;
• Set up and support the timetable for vaccinations programme.

General Admin Support

• Pupil Census;
• Maintaining Free School Meal records;
• Set up tutoring for students as and when directed, ensuring attendance and liaising with students, parents, provider and staff;
• Keep up to date staff training monitoring log;
• Minute H&S forum and track action points;
• Assist with all other admin tasks as required;
• Assist with End of Year Procedures;
• Cover/support other administration posts including Reception, Reprographics, Finance and Student Services when required;
• Maintain an up to date knowledge of Academy systems and standards;
• General administration duties.