Operations Manager at Cawston Grange Primary School

Expired

Job Reference #

EDV/2025/CGPS/57117

Location

Scholars Drive, Cawston, Rugby, Warwickshire, CV22 7GU

Contract Type

Permanent

Contract Term

Full-Time

Salary

£36,363.00 - £39,152.00 Annually (FTE)
37 hours per week, 41 weeks per year, (£33,027 - £34,714 pro rata)

Closing Date

12:00pm, 5th Dec 2025

Start Date

05th January 2026

Positions Available

Positions Available 1

About this Role

Salary

Band J

£36,363 - £38,220 FTE (£33,027 - £34,714 pro rata)

Contract

Permanent

Hours

37 hours per week, 41 weeks per year

Reporting to

Headteacher

Liaising with

Headteacher, Trust, Teaching and Associate Staff, Students and Parent/Carers

Start Date

05th January 2026

Key Duties and Responsibilities

To enable successful learning and teaching across the school through supporting the headteacher and staff team by:

Ensuring the smooth and efficient running of the school office and of the schools financial, administration, personnel, premises, business and support services in line with the Trust policy.

Contributing towards the caring, inclusive and child-centred ethos of the school by living out the Trust/school’s values through daily contact with families, children and the wider school community.

Meeting with the Headteacher and any other relevant members of the school/Trust leadership team as appropriate, on a regular basis, to provide an overview of contribute to key issues relating to financial, administration, premises, business and support service matters including identifying priorities and contributing to strategic planning in line with the ethos of the Trust/school and the School Improvement Plan.

Line management of office staff and organisation of support staff across the school in accordance with Trust and school policies and practices.

General Duties of the Role

Personnel

To ensure Trust HR policies are followed within the school and take advice as required from the Trust HR Team.

To undertake regular training to ensure up to date knowledge of personnel policies and practice.

To co-ordinate all support and teaching staff recruitment including the placing of advertisements in appropriate journals, newspapers and the internet.

To be responsible for the effective administration of the recruiting process ensuring DBS disclosures, references, qualifications and other relevant personnel material are sighted and checked.

To maintain confidential staff records and to ensure that staff records held in the school by others are kept confidential.

Ensuring the Single Central Record is up-to-date and held in line with the latest borough and Ofsted advice.

Managing the Sickness Absence procedure including inputting data to school and payroll systems and providing reports.

To liaise with teacher supply agencies and their staff and to ensure appropriate safeguarding.

To liaise with the Trust Senior Finance and Payroll Manager and/or HR Advisor as appropriate regards payroll about changes to staff hours and duties, including overtime. To prepare and process additional hours and pay claims monthly.

Support the Trust Shared Services to ensure that adequate personnel systems are in place and to implement these including issuing of and amendments to contracts, payroll notification, absence returns and confidential files.

To support staff in matters of health and well-being through being the main point of contact for sign posting to other services.

Premises

To liaise with the Facilities Supervisor to direct the premises staff and ensure the maintenance of all school buildings, ground and utilities, ensuring that any repairs are promptly and properly carried out.

To support the Facilities Supervisor to oversee the management of facilities including use of facilities by outside agencies.

To contribute to the keep an updated record of school assets and by regular meetings with the Facilities supervisor. This includes managing the safe disposal of equipment and replacement of assets as required.

To liaise with the Facilities Supervisor with regard to statutory Health & Safety obligations for the school site and any day to day issues relating to the smooth running of the school.

To work with the Facilities Supervisor to ensure that the school complies with all health and safety regulations. This includes ensuring regular fire practices and training for staff.

To ensure risk assessment for all key areas of the school are in place and regularly reviewed.

Ensuring high standards of cleanliness and taking responsibility for line managing the premises and cleaning team.

Out of School Hours Learning

To lead on the management and organisation of before school and after school clubs with support from the headteacher and administrative team.

To liaise with sports coaches and external providers to ensure provision is timely and well deployed.

To liaise with coaches at lunchtimes and liaise with appropriate teachers/support staff regarding their work.

Equalities and Parental Support

To promote equality for all by actively upholding the school’s single equality policy.

To work with the head teacher and parent support leader in identifying and supporting vulnerable children and families.

To line manage the parent support leader and support her activities in engaging with families.

To support the deputy head in delivering the aims set out in the single equality policy.

General Management and Administration:

Promoting the school to parents, visitors and the wider community in line with its ethos, by providing a welcoming and supportive point of contact either face to face, by telephone, or via email; ensuring the provision of a welcoming, tidy and efficient school office and reception area; establishing and maintaining good working relationships with the whole school community.

Ensuring that the school’s policy for safeguarding is applied (overseeing the admittance of visitors).

Meet with the headteacher /deputy headteachers weekly to go through the diary and identify key events and responsibilities for the week ahead; provide an update on relevant information.

To maintain the school’s electronic diary

To monitor contracts for the provision of catering service and rubbish collection.

Promoting the school and advising parents in relation to admissions and casual admissions into the school; co-ordinate parental visits; manage admissions and liaise with Warwickshire County Council.

To support the EYFS leader in managing admissions to reception.

Overseeing the preparation and submission of returns to appropriate bodies in line with LA and national requirements (including EYFS, school workforce, Statutory Assessments and the census).

Ensuring that computerised Management Information Systems and records are maintained and kept up to date, and that these are developed commensurate with the needs of the school, including: absence, school lunches, SEND register, staff and children’s details.

Ensuring adequate systems are in place for recording, monitoring and reporting of attendance and punctuality information in line with the school policy and ensuring that pupils’ records are maintained.

To liaise with the LA to maximise pupil’s attendance.

Support the headteacher with correspondence, policy documents and publications as required.

Advising and assisting the head teacher and Trust Business manager/CFO with all Service Level Agreements and other contracts and in monitoring these services, including the school’s catering services

Leading on the organisation and resourcing of school special events (family learning day, governors’ meetings, fund raising activities for example).

To liaise with the school’s educational visits coordinator to facilitate school trips and the annual school residential journeys – including appropriate travel and financial arrangements.

To liaise with appropriate staff to maximise sources of income.

Undertaking any other relevant duties within the competence of the post holder at the request of the headteacher.

This job description does not form part of the contract of employment. The job description will be reviewed at least once a year and it may be subjected to modification or amendment at any time after consultation with the holder of the post.

If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm, and sense of humour to take us forward in this exciting curriculum area then please get in touch.

To arrange a visit to school or for an informal discussion with the Headteacher, please call the school on 01788 816820

This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title. We reserve the right to withdraw this vacancy at any time

Triumph Learning Trust is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. TLT is always happy to receive speculative applications from excellent teachers and support staff.

The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.