Oak Academy is committed to providing a safe, inclusive and nurturing environment where every young person is supported to thrive. We work with pupils who require specialist provision and place safeguarding, wellbeing and inclusion at the heart of everything we do.

The Role

We are seeking a dedicated and highly organised Medical Needs Coordinator to lead on first aid provision and medical care across Oak Academy. This is a vital role ensuring the health, safety and wellbeing of pupils, staff and visitors, while also supporting the academy’s administrative and inclusion functions.

The successful candidate will act as the academy’s Lead First Aider, coordinating medical care, maintaining accurate records, liaising with families and external professionals, and ensuring full compliance with health and safety legislation.

Key Responsibilities

• Act as Lead First Aider, responding to and coordinating first aid and emergency care
• Manage and oversee first aid provision and first aiders across the academy
• Maintain accident records, incident reports and medical documentation in line with HSE and RIDDOR requirements
• Coordinate and update student medical care plans, risk assessments, PEEPs, SIPs and MIPs
• Manage the safe storage, administration and recording of medication
• Liaise with parents/carers, staff and external health professionals regarding medical needs
• Support students with complex or ongoing medical conditions
• Organise immunisation programmes and specialist medical training for staff
• Ensure first aid supplies are fully stocked and available for on-site and off-site activities
• Provide administrative and reception support, including phone calls, communication with parents and clerical tasks
• Support inclusion processes, including EHCP annual reviews

About You

You will be calm under pressure, highly organised and confident working with children who may have complex medical and additional needs. You will have a strong understanding of safeguarding and confidentiality and be able to communicate effectively with pupils, staff, parents and external agencies.

Essential skills and qualities include:

• Experience in first aid or medical coordination (school or similar setting desirable)
• Strong administrative and organisational skills
• Confidence managing medical records and digital systems
• Ability to work collaboratively as part of a multi-disciplinary team
• A caring, professional and proactive approach

What We have to Offer:  

• A visible and approachable senior leadership team and an enthusiastic and committed team of teachers and support staff. 
• A strong support network both within the school and across Authentic Education.  
• All staff are part of a professional learning community in which evidence-informed CPD is designed to meet individual needs. 
• Strong potential for career progression. 
• A culture that respects work-life balance and an ongoing commitment to wellbeing with a dedicated Wellbeing Champion.  
• An Employee Assistance Programme including in the moment support and counselling sessions with an external provider.  
• Staff benefits include free eye testing for DSE users through Specsavers, free will writing through Dunham McCarthy Solicitors and reduced-price corporate gym membership through BH Live. 
• A competitive pension through Teachers’ Pensions or The Local Government Pension Scheme for support staff.   



Should you wish to arrange a visit or an informal discussion regarding the role, please contact Shelley Morris, HR Academy Lead at shelley.morris@oa.weareauthentic.education  

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