Governance Clerk at Lord Williams's School

Expired

Job Reference #

EDV/2025/LWS/12676

Location

Oxford Road, Thame, Oxfordshire, OX9 2AQ

Contract Type

Permanent

Contract Term

Part-Time

Salary

£7,001.00 Annually (Actual)
Actual salary based on 10 hours per week, term-time only. FTE salary £30,559 - £33,366

Closing Date

10:00am, 23rd Apr 2025

Positions Available

Positions Available 1

About this Role

Main Responsibilities:

Meetings: the Clerk will:

• work with the Chair and Headteacher before meetings to prepare the agenda

• produce, collate and distribute the agenda and related papers at least seven days before the meeting

• record the attendance at the meeting and take appropriate action regarding any absences

• advise on governance legislation and procedural matters where necessary before, during and after the meeting

• take notes of the meetings and prepare minutes that indicate who is responsible for any agreed action

• record all decisions accurately and objectively with timescales for actions

• chair that part of the meeting at which the Chair is elected, giving procedural advice concerning conduct of this and other elections

Membership: the Clerk will:

• maintain a record of names, addresses and category of governors and their terms of office

• ensure that the necessary checks, including appropriate DBS checks, are completed for new members.

• issue a welcome and induction pack to newly appointed members and ensure a Mentor has been assigned

• maintain copies of current terms of reference and membership of committees, working parties etc; keep records of nominated governors, eg the SEND governor, and of governors’ links with Faculties

• advise the Chair when a member’s term of office is about to expire so that elections or appointments can be made in a timely manner

• organise and coordinate the election of parent and staff governors

• advise governors of relevant training courses and maintain a record of training undertaken

• inform the Governing Body of any changes of membership

• ensure that a register of pecuniary interests is maintained, reviewed annually and lodged within the school; ensure that Governors are asked to declare any interests at the start of all meetings

• Liaise with school to ensure that the governance pages on the school website are updated as required

Advice and Information: the Clerk will:

• provide guidance to ensure the Board works in compliance with the appropriate legal and regulatory framework and understands the potential consequences for non-compliance

• advise on procedural issues and constitutional requirements

• have access to appropriate legal advice, support and guidance

• ensure that all new Governors have a copy of the Department for Education (DFE) A Guide to the law for School Governors and any other relevant information

• Help to produce an annual Planner, which includes an annual calendar of meetings and the cycle of agenda items.

• liaise as appropriate with the LA and alert Governors to relevant training opportunities

• advise the Governing Body of those policies and other school documents that need to be approved by the Governing Body and maintain a file of these policies and documents

• maintain records of relevant correspondence

• maintain the governance communication portal

Audit & Risk Assurance Committee Meetings: the Clerk will:

• work with the Chair before meetings to prepare the agenda

• produce, collate and distribute the agenda and related papers at least 7 days before the meeting;

• record the attendance at the meeting and take appropriate action regarding any absences

• advise on governance legislation and procedural matters where necessary before, during and after the meeting

• take notes of the meetings and prepare minutes that indicate who is responsible for any agreed actions

• record all decisions accurately and objectively with timescales for actions

Professional Development: the Clerk will:

• Undertake training in the role of clerk

• Keep up-to-date with current educational developments and legislation affecting school governance.

Other Duties:

• support the clerking of the meetings of the staff and student disciplinary committees

Further details and a Person Specification are included in the attached Job Details.

Please use the Supporting Statement section of the Application form to demonstrate how your skills and experience meet the requirements of the Person Specification.