Job purpose

To provide onsite generalist HR support to the school in partnership with the HR National Team. To be responsible for the administration and smooth running of the HR function within The Deepings School. The HR Officer will act in full harmony with the culture of The Deepings School and needs to exemplify the school’s ethos, ensuring the wellbeing and safeguarding of students and staff at all times through the implementation of strong and supportive Human Resources processes.

Duties & Responsibilities

Recruitment:

• Manage all recruitment of school staff - teaching and non-teaching, volunteers as well as supporting work experience placements.
• Advise on content of and arrange placement of advertisements for staff vacancies ensuring these are advertised internally and on the school website and are compliant with legislation and school ethos.
• Liaise with recruitment agencies where appropriate and manage the contractual relationship with these.
• Advise and assist with the preparation of job descriptions and person specifications and full application packs.
• Deliver candidate management to include appropriate and timely responses to all candidates to inform them of the status of their application and the outcome.
• Carry out appropriate clearance checks and produce contractual documentation for successful candidates compliant with legislation and school ethos.

Absence Management:

• To provide advice and guidance to individuals and their managers in relation to the school’s absence policies and procedures.
• To accurately record and monitor staff absence and to provide reports as required for use by members of the Senior Leadership Team.
• To support with Payroll processing and monthly variations.
• To support line managers in conducting return to work interviews.
• To organise occupational health assessments when required.

 Induction, Learning and Development:

• To arrange induction briefings for new staff.
• Ensure all probation meetings are carried out
• Provide an induction package for all new staff to the line manager.
• Manage and monitor mandatory training including child protection training, H&S, fire and first aid training and to maintain records of these.
• Advise on staff training solutions as required.
• Maintain Staff Training Records. 
• Run the Professional Development Review process and monitor compliance and training outputs.

Contractual Administration:

• To prepare offer letters and contracts of employment for all staff.

• ·       To prepare contracts for services where appropriate for self-employed third parties.
• To prepare all letters relating to changes to terms and conditions e.g. changes to hours, salary, job role, working arrangements etc.
• To prepare staff annual salary review letters
• To work closely with the Finance Team to produce the necessary paperwork in relation to maternity and paternity leave.

HR Systems:

• ·      To maintain the school’s current HR system and Information Management system in order to record and extrapolate accurate HR data.
•        To run monthly reports for various departments within school.
•        Ensure that all leave is appropriate recorded and monitored
•        Complete the School Workforce Census

Single Central Record:

• To support in the maintenance of the school’s Single Central Register (in line with current regulations; this also involves ensuring that our Safer Recruitment Policy and other documentation relevant to HR/staffing matters are up-to-date and followed).
• To ensure that all visitors, contractors, volunteers and agency staff are appropriately check and recorded in line with current guidance.
• Ensure staff files are up to date and match the SCR

Employee Relations:

• To support the Head and Senior Leadership Team in any disciplinary, capability cases, and any other casework that arises.
• Support all staff and volunteers and ‘go the extra mile’ to care for and enhance their well-being.
• Maintain staff records (both electronic and hard copy) with appropriate security access.
• Monitor staff probation periods.
• Advise the Head, and others as appropriate, on HR matters/help liaise with external professionals.
• Ensure CPD in order to maintain knowledge and professional expertise.
• Administer all general employment matters including maternity/parental leave and absence.
• Develop and implement new and revised HR policies.
• Ensure School staff lists and appropriate storage areas are current and available for use.

Payroll:

• When asked to do so, maintain a pay structure by conducting periodic salary surveys, conducting job evaluations, proposing individual pay actions, planning and implementing pay structure revisions within school budgets.
• Assist with the monthly payroll and annual salary review process as necessary, and prepare letters for the staff about their salaries each year.

General:

• Support the HR National Team with any new HR initiatives and project work as required
• Support with other administrative duties as required  and instructed by the Head

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post. The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.