Job Purpose:

Under the direction of the School Business Manager, the Administration Assistant will provide effective and efficient clerical and welfare support to the school.

 Main duties and responsibilities:

Reception:

• To be a friendly and professional point of contact for both telephone and face to face enquiries and take messages where appropriate
• To ensure school security arrangements are always complied with, including visitors signing in, issuing of visitor badges and the identification of enhanced DBS documentation for all visitors.
• To accept, sign and check deliveries as appropriate.
• To provide hospitality for visitors to the school.

Welfare:

• To organise or administer first aid, medicine to pupils as required, in keeping with the Academy’s policy.
• To keep the medicine record up to date, ensuring medicines are in date.
• To maintain first aid supplies as necessary.
• To liaise with parents regarding pupils’ sickness/injury.
• To assist with visits from the school nurse, dentist etc.
• To assist with the general welfare and safeguarding of pupils.

Clerical:

• Daily Registers
• Placing of orders from authorised purchase order forms
• Maintaining Purchase Order Spreadsheet
• Reconciliation of Purchase Orders
• Tesco food ordering
• Award Letters
• Uniform Ordering
• Oversight of Wrap Around Care Booking System and chasing debtors
• Filing and photocopying as required
• To update and use online methods of communication (Email, Communication Platform) as necessary.

General:

• To ensure that General Data Protection Regulations (GDPR) are adhered to effectively.
•    To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
• To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.
• Ensure that all duties and services provided are in accordance with the School’s Equal Opportunities Policy.
• The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

 The duties above are neither exclusive nor exhaustive and the post holder may be required by the School Business Manager to carry out appropriate duties within the context of the job, skills and grade.