Key Responsibilities/Job Description:

 Supporting the Office Manager and Personal Assistant to the Principal in a supportive and professional manner.

 Respond to admin emails and directing enquiries to the appropriate member of staff.

 Provide administration support for the Progress and Achievement Leaders within the academy.

 Carry out general administrative tasks and/or procedures and be accountable for quality and accuracy.

 Compile and place orders using the Trust’s Finance package and daily checks of purchases on the academy’s payment system.

 Complete regular stock checks to maintain supplies of stationery.

 Provide financial overviews of budgets when required for key staff within the academy.

 Checking and chasing payments for school transport and issuing bus passes.

 Directing transport issues and liaising with the appropriate authorities/staff.

 Support the Senior Leadership Team in general administration and finance tasks.

 Prepare resources for teaching staff as and when required.

 Assist with school displays, photocopying and laminating as required undertaking various administrative duties including photocopying, scanning, confidential waste and filing.

 Ensure all administration work complies with General Data Protection Regulations and the Data Protection Act 2018.

 Undertake first aid duties (for which training will be provided).

 Undertake the administering of medicines to students including maintaining records and student care plans and help prepare first aid kits and documentation for school trips and visits

 Co-ordinate and provide admin support for academy events e.g. plays, concerts, parents' evenings, sporting fixtures and visits.

 Ensure all daily post from staff is sent and received within appropriate timeframes.

 Model excellent professional relationships with students, parents, and other professionals in the school.

 Be an ambassador for the school when meeting parents and other visitors.

 Adhere to school procedures and ensure that staff receive messages promptly and accurately.

 Ensure all room booking requests are arranged promptly and accurately.

 Ensure all student data is accurately added to MIS systems.

 Ensure that all visitors to the school are signed in and out in accordance with the school’s Safeguarding Policy.

 Ensure all students entering and leaving the school during the school day are accurately recorded in the MIS system, adhering to the correct guidelines.

 Responsible for the administration of staff and visitor ID cards.

 Responsible for supporting the administration of transition information including uniform and supporting parents.

 Carry out lunch time duties as required.

 Provide cover within the team over lunch breaks.

 Be present as Fire Wardens for the academy if required.

 Carry out any other duties commensurate with the grade and general responsibilities of the post.

 Comply with Health and Safety Regulations.

 Maintain the reception area to a high professional and organised standard.

 Demonstrate a high level of initiative.

 Manage and organise work of a confidential nature, with considerable tact, diplomacy and a high level of commitment, customer care and flexibility.

 Establish good working relationships with all academy staff, students, Trust staff and visitors.