MOULTON SCHOOL AND SCIENCE COLLEGE

Pound Lane, Moulton, Northampton, NN3 7SD

01604 641600

www.moultonschool.co.uk

PASTORAL ADMINISTRATION ASSISTANT

37 hours per week - 40 weeks per year

Grade E Points 4 - 5 (£25,185 - £25,583)

£22,121- £22,470 (actual salary)

We are seeking to appoint a highly organised and professional Pastoral Administration Assistant to join our dedicated team this September.

In this essential role, you will provide a comprehensive, front-line administrative service within our pastoral provision, acting as a calm and welcoming first point of contact for students, parents/guardians, and external stakeholders. You will be instrumental in managing inbound queries—resolving them at source where possible or routing them to the appropriate team member—while managing vital student records, collating information for reviews, and delivering a wide range of day-to-day administrative support.

The ideal candidate will be an exceptional communicator (both verbal and written) with strong IT skills and a meticulous eye for detail. The school calendar naturally brings varying workloads and peak periods; therefore, we are looking for someone with outstanding organisational skills, a flexible approach, and a reassuring, calm presence. Working collaboratively within our team, you will instil confidence in our school community and play a key role in delivering an excellent standard of care and service throughout our students' time at Moulton.

Responsibilities include:

• Execute a wide range of day-to-day administrative tasks to keep the pastoral department running smoothly.
• Act as the welcoming, calm, and professional face of the pastoral team; efficiently handle inbound queries by phone, email, or in-person, resolving them at source or routing them appropriately.
• Ensure effective communication across the school by efficiently distributing messages to staff and students.
• Use internal systems to maintain accurate student records, produce reports, and generate school documents in line with data compliance standards.
• Support the planning, preparation, and implementation of key events in the pastoral calendar (e.g., Parents' Evenings, Achievement Evenings, Year 11 Prom, Year Rewards, and school trips).
• Plan, coordinate, and implement meeting schedules for team, student, or parental/guardian reviews, ensuring all preparatory documentation is ready.
• Support and adhere to all school policies, with strict attention to child protection/safeguarding, confidentiality, and health and safety.
• Maintain flexibility and a steady presence during the natural "peaks and troughs" of the school calendar, managing shifting workloads effectively.
• Undertake any other reasonable tasks in line with the role's scope, as directed by the Pastoral Services Manager, Line Manager, or Senior Leadership Team.

At MSSC, we know that our staff are our most valuable resource. We want you to flourish in your professional life and that’s why we put lots of time and energy into our positive culture and approach to well-being.

It’s not just a job, it’s a career – some of the benefits we offer you: 

·         Enthusiastic and engaged students and a culture of high aspirations.

·         Extensive CPD training which provides a range of tailored and bespoke CPD opportunities

·         Competitive salaries and pay progression

·         A supportive leadership team who are engaged in your professional development and success

·         Employee Assistance Programme (Counselling, coaching, information and support)

·         Generous Pension Scheme

·         Flexible Working Contracts

Moulton School is a successful, popular and over-subscribed school on the northern boundary of Northampton.  The school was graded Good in its last two Ofsted inspections, and there is a strong commitment to further improvement based on effective teaching and learning and high expectations of students. Whilst maintaining firm discipline, built around our ASPIRE ethos and school values, the school is deeply committed to supporting the development of whole child, and is one of very few schools to hold the Restorative Services Quality Mark.  Our student leadership programme is also a significant strength of the school.  As a member of staff at Moulton School, your on-going professional development is of crucial importance, and the school has an outstanding record of supporting colleagues into middle and senior leadership roles.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to show this commitment. The successful applicant will be expected to undertake safeguarding checks, including a criminal record check via the Disclosure & Barring Service, the cost of which will be met by the school. 

Please note, it is an offence to apply for the role if the applicant is barred from engaging in regulated activity relevant to children.

This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975 (2013 and 2020), which requires you to disclose all spent convictions and cautions except those which are ‘protected’ under Police Act 1997 – Part V.

Please be aware that referees will be contacted prior to interview in accordance with accepted Child Protection Procedures. 

We reserve the right to withdraw the advert if sufficient applications are received before the closing date.