MIS Assistant

30 hours per week/40 weeks per year

Hours worked 7am to 1.30pm (30-minute unpaid break)

Term time + 1 week 

Support Staff C Grade - £26,017 to £27,110 FTE per annum

(Actual Salary £18,506.69 -£19,284.17)

Permanent contract

Required from 1^st September 2026

Are you highly organised, detail-focused, and confident working with data and systems? We are seeking a proactive and reliable MIS Assistant to join our Administration team at The Romsey School.

This is a key operational role supporting the smooth day-to-day running of the school. You will be responsible for coordinating staff cover, managing absence data, and supporting our Management Information System (Arbor), ensuring accuracy, efficiency, and clear communication across the school.

Key Responsibilities

Cover Coordination

• Manage daily cover arrangements for planned and unplanned staff absence
• Allocate cover across the Cover Supervisor team efficiently
• Liaise with supply agencies to secure external cover where needed
• Maintain accurate cover records and produce monthly reports
• Support exam rooming and invigilation planning

Absence & Data Administration

• Record and maintain accurate staff absence data on the MIS
• Prepare daily operational updates, including cover and room changes
• Produce and update reports, including the Bradford absence report

Supply Staff Compliance & Induction

• Ensure safeguarding and compliance checks are completed prior to deployment
• Process supply staff documentation and timesheets
• Provide a brief induction for supply staff on arrival

MIS & Arbor Support

• Support timetable updates, room changes, and student records
• Assist with admissions, leavers, and census returns
• Carry out routine data checks and ensure system accuracy

About You

We are looking for someone who:

• Has excellent organisational and administrative skills
• Is confident working with data and IT systems (experience of Arbor is desirable but not essential, as training will be provided)
• Can work calmly under pressure, particularly in a fast-paced morning environment
• Communicates clearly and professionally with staff and external agencies
• Demonstrates a strong attention to detail and commitment to accuracy

In Return, We Offer

• Access to a comprehensive staff benefits programme, including the Cycle to Work scheme
• A strong focus on staff wellbeing, including a 24/7 Employee Assistance Programme, free flu vaccination, and eye care vouchers
• Opportunities to be fully involved in school life through initiatives such as:
• Student leadership
• Extracurricular sports clubs
• Duke of Edinburgh Award
• A wide range of trips and educational visits, including international opportunities (e.g. Kenya, Iceland, Spain, Paris, and ski trips to Austria)
• Discounted lunches from our excellent in-house kitchen
• Access to, and employee discount for, our on-site nursery – Little Sunlights
• Free on-site staff parking

Additional Information

• First Aid training will be provided
• The role involves handling sensitive information, requiring discretion and confidentiality at all times

If you are looking for a varied, rewarding role at the heart of school operations, we would love to hear from you.

Please submit your application as soon as possible as we reserve the right to interview exceptional applicants before the closing date.

The Gateway Trust is an equal opportunity employer and is committed to safeguarding and promoting the welfare of children and young people.  Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and Disclosure and Barring Service.