Casual Exams Invigilator Job Description

This job description forms part of the contract of employment of the successful applicant. The appointment is subject to the conditions of employment of Teachers contained in the School Teachers’ Pay and Conditions document and other current educational and employment legislation.

Responsible to: Examinations Officer

General Requirements  

·         Experience of invigilation is not required as training in the role and duties of an invigilator will be provided.

·         Invigilators are required to declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them.

·         Invigilators are required to confirm their availability in advance of main exam periods.

·         Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be followed at all times.

Main Duties

·         To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and Park High School regulations and instructions.

·         To have a key role in upholding the integrity and security of the examination/assessment process.

Before Exams

·         Report to and be briefed by the Examinations Officer/Lead Invigilator prior to each exam session.

·         Keep confidential exam question papers and materials secure before, during and after exams.

·         Ensure exam rooms are set up according to the requirements.

·         Admit candidates into exam rooms under formal exam conditions.

·         Identify candidates and seat candidates according to the required arrangements.

·         Distribute the correct question papers and exam materials to candidates.

·         Instruct candidates in the conduct of their exams.

·         Deal with candidate questions.

·         Start exams.

During Exams

·         Supervise and observe candidates at all times and be vigilant throughout exams.

·         Keep disruption in exam rooms to a minimum.

-        Deal with emergencies or irregularities effectively.

-        Record/report any incidents, disruption or irregularities. 

-        Complete attendance registers.

-        Deal with candidate questions according to the regulations. 

After Exams

·         Instruct candidates in finishing their exams and collect exam scripts and exam materials.

·         Dismiss candidates from the exam room.

·         Check candidates’ names on scripts, match the details on the attendance register.

·         Securely return all exam scripts and exam materials to the examinations officer.

Other Tasks

·         Undertake training, update and review sessions as required.

·         Undertake relevant online invigilator training and assessment for that academic year (Prior to invigilating any exam in a new academic year).

-        Undertake, where required and where able, other job related duties requested by the Examinations Officer appropriate to the grading of the post to meet the changing needs of the School, for example:

·         Undertake, where required and where able, other job related duties requested by the Examinations Officer appropriate to the grading of the post to meet the changing needs of the School, for example:

- Centre supervision of exam timetable clash and candidates between exam sessions

- Facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided).

- Other exams-related administrative tasks including maintaining question paper security by supporting the 'second pair of eyes check'. 

- Perform all of the above duties in accordance with School policies, procedures and regulations on Equal Opportunities, Health and Safety, Quality Assurance, financial matters and Data Protection Act.   

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